Vice Chair Lane called the meeting to order at 5:30 p.m.

Pledge of Allegiance to the Flag and Roll Call of Members

Members and guests participated in the Pledge of Allegiance.

Present: 9 Representatives. Excused: 6 (Representatives Davis, Joseph, Kiefer, Penniman, Totman, and Mink).

Presentation of Proclamation

Mr. Lane read and presented to Karen Fuller, Chair of the SPCA Board of Directors, a proclamation declaring February 27^th as "Spay Day USA".

Privilege of the Floor by the Public

Mac Larsen, Ellis Hollow Road, spoke about the proposal he submitted to the Board for a Coreorgonel Park. Coreorgonel is the Indian name for the Indian village that was destroyed in 1779 by units of General Sullivan's Army. In addition, he distributed to the Board the following supplementary notes:

"There are a number of questions and potential problems related to the proposed site (property of the Waldorf School) - e.g., it is technically land locked, with a good turn around that belongs to a governmental agency; it is presently open, but what its real status is isn't entirely clear. This is one reason why I have advanced the idea of a park to be established by the County - that should ease potential problems of access and taxation, etc. (Alternatively, it might become a state park, possibly an extension of Buttermilk State Park, which is very close.) The school building has about 4,000 square feet of space, and the structure is fundamentally sound, but getting it up to code may present some problems.

"A few other ideas that may arise: The Indian part of the park would probably be about 2 acres (the dry land part of the site); it might be leased or dedicated in some way for Indian use, with certain understandings (such as applicability of state sales taxes). The main Indian contribution to the site might be in the construction of the Long House - "sweat equity". I hope the cost of materials would be met by the fundraising campaign mentioned in my earlier note. The cost of the property, including the old school, is about $128,000. A very rough estimate of additional costs for construction materials, site development, renovation and adaptation of the school building, etc., would be on the order of three to five hundred thousand dollars. Foundation sources are approachable for parts of such funding, and governmental sources are also possible, but a wide based public campaign should be able to raise at least fifty to one hundred thousand dollars, which is important not so much for the amount as it is for the sake of generating interest in and commitment to the project by large numbers of citizens. Construction workers could live in the School House building during the construction phase. When (or if) the building becomes a museum/library/research place, a part of the museum should include a store where some of the high quality Indian art and other things I saw when I visited an arts fair at the Onondaga school can be sold. There should be jobs for Indians in management and operation of the museum and the site.

"One person to whom I showed my proposal offered the following comments:

"Somehow proposing a Longhouse is getting ahead of things - particularly when using a capital "L" - as that indicates a house of worship which has to be consecrated, and would be inappropriate at a tourism location. NO cameras or recording devices are allowed inside the one at Onondaga. Alternately, a demonstration traditional bark longhouse (the kind for habitation) is now difficult to build because most of the elm trees have died off. (The saga of the one at the State Fair is an example.)

"In my reply to these comments, I wrote the following:

"I hope that Coreorgonel will indeed be a visitor attraction, but I should have said that the museum part would be the main visitor point. The longhouse or Longhouse would be whatever the Indians want it to be, under their full control. On a related point, it is also my strong view that the Indians must not be there as "exhibits" or objects of curiosity (no pictures without their explicit permission, for example). Rather, they would (I hope) be looked to as curators and teachers about their history and culture, past and present. Among the permanent exhibits at the museum (I hope) would be the story of the Great Peace, the story of the link to the U.S. Constitution, teachings about the importance of the land and the tradition of respect for living creatures and walking softly on the land. Also, descriptions of the role of the Longhouse in worship and in the resolving of disputes. In all of these, Indians would be the teachers. Also, information about the land claims and what the Indians want in a good settlement could be made available. Incidentally, one of the persons I have spoken to at Cornell (Bob Venables) mentioned a very good museum in Corning with an overflow of Indian materials, which might welcome some space at Coreorgonel to display some of the overflow, if the Indians approve. At least two people to whom I have spoken have extensive collections of books related to Native Americans, and they would consider donating those books to a library at Coreogonel. A replica of the Pipe of Peace would be great to have on display. And I hope that there might be occasional ceremonies to which visitors might be invited, perhaps having to do with dance, or with peace between Native Americans and other Americans, or perhaps a fair or other event open to the public.

"I hope that the ideas which I have presented are sufficiently attractive for the Board of Representatives to want to refer them to a suitable committee for exploration and an early report back to the Board. One essential element of the proposal is the need to ascertain the degree of Indian interest in the kind of joint enterprise which is outlined in the proposal (or in any alternative proposal) that offers a chance for establishing not only a significant link to the past but also a strong testimony to a future marked by friendly cooperation. I can tell you that I, and some other people who know much more than I do, would welcome the chance to work with any committee designated by the Board to investigate what might be possible."

Jack Rossen, teacher of Anthropology and Native American Studies at Ithaca College, stated that he researches the Sullivan campaign and has been working in the Aurora area at another site that was destroyed by General Sullivan's Army. He said he has read Mr. Larsen's proposal and feels it is worth serious consideration.

Martha Robertson, Town of Dryden, spoke about the communications system upgrade. The following is a position statement of Advocates for Sensible Area Planning (ASAP) that is currently being considered. The total votes have not yet been calculated but should be available in a week or so.

"In the interest of promoting intermunicipal cooperation and developing the best and most cost effective public safety communications system I strongly support the County including the towns as involved agencies in the Environmental Impact Statement process for this project. Furthermore, I agree that the County should pursue every avenue in cooperation with the State communications plan while it also plans for its own system as recommended by project consultant. The state system is preferred over a locally designed and funded system unless the state fails to move quickly enough as agreed to by all involved agencies including the towns. On the one hand the County generally wants to promote intermunicipal cooperation while in this process it is denying towns formal participation as involved agencies. All but four of the towns and villages in this County have passed their own tower ordinances; but the County has said it is not subject to these laws. Verbal assurances that the county will work with the towns are insufficient fueling suspicion rather than aspiring trust. Since the County 's Attorney has said it makes little difference whether the towns are legally involved agencies why not include the towns as such. ASAP supports the concept of upgrading and enhancing the public safety communications system, supports the County's effort to explore other communications options in addition to the 800 MH radio tower system, supports the county's decision to do an EIS for this project, and supports the decision to do scoping which includes a public comment period and a public hearing. However, the cost of this project is between $10-$13 million. Doing a statewide system could save the county millions. We are concerned that the County has sent mixed signals to the towns about who would pay for the radios which are an essential part of the system. If the towns pay for any portion of the radios needed, either now or in the future, then by State Law they are involved agencies. So we are very concerned about the current and projected course of this project and really urge you that the towns are morally if not necessarily legally involved agencies in this project and truly need to be taken in as partners."

Fay Gougakis, City of Ithaca, spoke of the same concern she brought to the Board at the last meeting pertaining to the library. She continues to have concerns with the noise levels in the library and would like them addressed. She asked if a member of the Board could respond to her concern and if so, who that would be.

Robyn Seeley, Town of Dryden, also spoke about the communications system. She said she appreciates the County spending the time and effort to investigate the alternatives that have been studied in the consultant's report. She commented about the issue of the towns being involved agencies. She said this issue first came up in April 2000 and since then three municipalities (Dryden, Caroline, and Danby) have indicated to the County they are involved agencies under SEQR. The second reason the towns are involved agencies is because they will be paying for part of this project. The response by the County Attorney was that the towns are not legally involved agencies and the County does not have to follow local town ordinances. The County's response to that was the radios are not part of the communications system and will not have an environmental impact. The County has also said the towns will not have to pay anything for the radios. If that last response is true, she feels the County should document to the towns exactly what the County will be paying for. She asked the County to promote intermunicipal cooperation and grant the towns full partnership in the design of the system.

Privilege of the Floor by Board Members

Mr. Stein, District No. 3 Representative, responded to points raised by the members of the public. First he suggested the Board Chair consider referring the proposal for a Coreorgonel Park to the Planning Committee of the County Board for review. Mr. Lane said he would forward that suggestion to Chair Mink. Mr. Stein also said in response to the concern raised about the noise at the library that it is not appropriate for this Board to promise anything. The Library has a special relationship with the County as it has its own Board of Trustees and there is an understood separation between management and operations of the library which falls under the Board of Trustees responsibilities. Financing of the library, although not completely, is the responsibility of the County. He feels the complaints made fall under the category of operations and should be directed to the Board of Trustees.

Mr. Proto, District No. 7 Representative, reported that members of the Tompkins County Farm Bureau had the opportunity to participate in a food distribution and collection. He also commented that February 7^th is the day when everyone has earned enough to pay for their food for the whole year in this Country.

In addition, Mr. Proto also announced that he will be bringing a proposal forward for the Health and Human Services Committee to consider concerning a youth recognition award for Tompkins County youth. The plan is to alternate with the City of Ithaca which supports the proposal. Rural Representatives will be asked to submit a name of a youth within their district that is deserving of this award. Mr. Proto said he has also been working with WHCU and Bangs Ambulance who co-sponsor this.

Mr. Todd, District No. 6 Representative, also commented about the Food Distribution Day and said he worked at one of the markets on Triphammer Road and thought it was well received. He also commented about the Public Library and said he has only received very positive responses. He feels the Library has been well received.

Mr. Stein, District No. 3 Representative, updated the Board on the New York State Association of Counties (NYSAC) conference he attended. He commented on one of the informal discussions held. He said last year there were concerns with the increase in cost of Medicaid to other counties. It continues to be a concern and there seems to be a new effort at the State legislature to pick up the local- share costs and to remove the burden over a period of time from county governments. This was stated by the minority leader of the assembly who spoke to the entire group. He said if this happens, it will have a big impact on the budget. He feels this is important and the Board should monitor. He asked Ms. Dolan to respond as to why it does not appear to be a concern in Tompkins County. Ms. Dolan said one of the major items that kept the County's Medicaid rate increase to two percent from 1999-2000 was a very limited number of retroactive rate adjustments. She also commented that the County does a very good job with long-term care and home health care. Mr. Whicher stated NYSAC adopted a resolution pertaining to this subject and said the Board could adopt the same.

Mr. Stein also reported on the resolution the Board adopted last year and forwarded to NYSAC concerning tax-exempt properties for colleges and universities. He said other counties asked if there has been further discussion or action on this subject. Mr. Stein reported there has not, but feels it will become a priority of NYSAC soon.

Chair's Report and Appointment(s)

Vice Chair Lane said he did not have a report or appointments.

Report from the County Administrator

Mr. Whicher said he would like the Board to hold an executive session to discuss management and confidential employee negotiations. He said he continues to meet with Board members and Department Heads. He has also started working on budget scenarios with Ms. Smithers to discuss with Department Heads and review with the Board. He introduced Valeria Coggin, Assessment Director. Ms. Coggin thanked the Board for their faith and confidence in her. In addition, she reminded the public that the applications for exemptions are due March 1^st.

Report from the County Attorney

Mr. Wilson, Assistant County Attorney, announced the County received a request today for a third amendment to the purchase agreement on the Biggs building. They are requesting the last date for closing be changed to April 6^th and that the due diligence period will run through March 31, 2001 or the preliminary plan approval date, whichever comes sooner.

Report from the Finance Director

Mr. Squires said he did not have a report. However, he commented that in this month's Empire State magazine there is an article about Cornell Business and Technology Park and it has a picture of the Tompkins County Airport sign.

Appointment of Deputy Clerk of the Board of Representatives

It was MOVED by Mrs. Schuler, seconded by Mr. Winch, and unanimously adopted by voice vote by members present, to confirm the appointment of Karen Fuller as Deputy Clerk of the Board of Representatives effective March 5, 2001.

Withdrawal of Resolution(s) from the Agenda

Vice Chair Lane gave the appropriate committee chairmen permission to withdraw the following resolutions:

Resolution No. - Appropriation from ATI Contingent Pool - Facilitated Victim/Offender Interactions - Community Dispute Resolution Center; Life Skills Competency - Youth Advocacy Program; Jail Based Treatment Prorgram - Alcoholism Council of Tompkins County; Defender Based Advocacy - Offender Aid and Restoration (OAR); Criminal Justice Center Literacy Services - Literacy Volunteers

Resolution No. - Authorization to Execute an Agreement with the City of Ithaca for Purposes of Ithaca Downtown Partnership

Resolution(s) Approved Under the Consent Agenda

RESOLUTION NO. 16 - BUDGET ADJUSTMENTS – VARIOUS DEPARTMENTS

MOVED by Mr. Lalley, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the resolution under the Consent Agenda.

RESOLVED, on recommendation of the Public Safety, Health and Human Services, Planning, Economic and Workforce Development Committees, That the Director of Finance be directed to make the following budget adjustments on his books:

PUBLIC SAFETY COMMITTEE
Sheriff (#1)
Revenue         Acct             Title                             Amt             Approp             Acct             Title(s) __________
3113              42705           Gifts and Donations     $10,000       3113                52220          Department Equipment

Explanation: Monies needed for purchasing equipment.

HEALTH AND HUMAN SERVICES COMMITTEE
Office for the Aging (#3)
Revenue         Acct             Title                             Amt             Approp             Acct                 Title(s) __________
6771             43803            State Revenue             $46             A6771              54412                Travel and Training
6771             43803            State Revenue             $53             A6771              54303                Supplies
6771             43803            State Revenue             $25             A6771              54332                Books

Explanation: Reappropriation of unused State monies to be used in 2001.

Office for the Aging (#4)
Revenue         Acct                 Title                         Amt             Approp             Acct                 Title(s) __________
6773              43803              State Revenue          $1,000         A6773              51000               Salary
6773              43804              State Revenue          $ 77             A6773              54414               Local Mileage
6773              43805              State Revenue          $ 250           A6773              58800               Fringes

Explanation: Reappropriation of unused State monies to be used in 2001.

Office for the Aging (#5)
Revenue         Acct                 Title                         Amt             Approp             Acct                     Title(s) __________
6775              44772               Federal Revenue     $2,800         6775                 51000                   Salary
6775              44772               Federal Revenue     $ 150           6775                 54330                   Printing
6775              44772               Federal Revenue     $1,500         6775                 58800                   Fringes

Explanation: Reappropriation of unused State monies to be used in 2001.

Office for the Aging (#6)
Revenue            Acct                 Title                           Amt           Approp             Acct                     Title(s) __________
6777                 43803             State Revenue             $219          A6777             54414                 Local Travel
6777                 43803             State Revenue             $130          A6777             54452                 Postage
6777                 43803             State Revenue             $200          A6777             54472                 Telephone

Explanation: Reappropriation of unused State monies to be used in 2001.

Office for the Aging (#7)
Revenue         Acct             Title                          Amt             Approp       Acct                 Title(s) __________
6780             43803         State Revenue             $1,206       A6780         54491             Subcontract
6780             43803         State Revenue             $ 577         A6780         51000             Salary
6780             43803         State Revenue             $ 130         A6780         54330             Printing
6780             43803         State Revenue             $ 100         A6780         54472             Telephone
6780             43803         State Revenue             $1,368       A6780         54618             Interdepartmental Charges
6780             43803         State Revenue             $ 145         A6780         58800             Fringes

Explanation: Reappropriation of unused State monies to be used in 2001.

Office for the Aging (#8)
Revenue Acct           Title                 Amt       Approp Acct          Title(s) __________
6782 43803             State Revenue  $ 94      A6782 54303         Supplies
6782 43803             State Revenue  $130     A6782 54330         Printing
6782 43803             State Revenue  $175     A6782 54332         Books
6782 43803             State Revenue  $ 35      A6782 54412         Travel and Training
6782 43803             State Revenue  $ 42      A6782 54414         Local Travel
6782 43803             State Revenue  $ 30      A6782 54452         Postage
6782 43803             State Revenue  $100     A6782 54472         Telephone

Explanation: Reappropriation of unused State monies to be used in 2001.

Office for the Aging (#9)
Revenue Acct       Title                         Amt      Approp Acct         Title(s) __________
6796 44772         Federal Revenue      $431     A6796 54400        Program Expense

Explanation: Reappropriation of unused State monies to be used in 2001.

Children with Special Care Needs (#11)
Revenue Acct        Title                           Amt            Approp Acct         Title(s) __________
4047 43489         Other State Aid         $3,700         4047 54442         Professional Services Fees
4047 43489         Other State Aid         $1,200         4047 54330         Printing
4047 43489         Other State Aid         $ 100           4047 54302         Supplies

Explanation: Funding has been provided to support local efforts to improve the efficiency and quality of the Early Intervention Program. The department intends to provide funds to assist with daycare and travel expenses for parents to participate in Parent Support Network and Advisory Board meetings. In addition, the department is working to establish parent support groups, workshops aimed at improving knowledge of EI and early childhood concerns. In addition the department is pursuing the development of a development wheel for distribution.

Social Services (#13)
Revenue Acct     Title                 Amt             Approp Acct  Title(s) __________
6010 42702     ATI Program     $83,781     6010 51000     Salary
6010 42702     ATI Program     $20,107     6010 58800     Fringes

Explanation: Funding for a Treatment Court Case Manager and Senior Caseworker were approved as part of the ATI program cluster. These positions were created in the Department of Social Services in 2000 Board Resolutions 190 and 268. This adjustment merely gives the department the spending authority to support these programs; the 100 percent offsetting revenue comes from ATI.

PLANNING COMMITTEE
Planning (#12)
Revenue Acct        Title                          Amt               Approp Acct         Title(s) __________
CD8696 44959     IMR Federal Aid     $ 5,182.72     CD8696 54400     IMR Program Expense
CD8684 44959     Jamex Federal Aid   $ 2,932.03     CD8684 54400     Jamex Program Expense
CD8695 44959     HO IV Federal Aid  $ 478,844.87 CD8695 54400     HO IV Program Expense
A8029 43592        DOT Grant              $ 77,000.00   A8029    54400     Program Expense (Multi- Modal funding for Inlet  Island Promenade City of Ithaca)

Explanation: Bring 2000 Grant Balance into the 2001 Budget.

ECONOMIC AND WORKFORCE DEVELOPMENT COMMITTEE
Workforce Development (#10)
Revenue Acct     Title                         Amt             Approp Acct     Title(s) __________
6291 44959     Federal Revenue     $ 1,892         6291 51000     Regular Pay
6291 44959     Federal Revenue     $12,100        6291 52202     Network Components
6291 44959     Federal Revenue     $43,392        6291 52206     Computer Equipment
6291 44959     Federal Revenue     $14,797        6291 52210     Office Equipment
6291 44959     Federal Revenue     $ 7,784         6291 52230     Computer Software
6291 44959     Federal Revenue     $ 419            6291 54303     Office Supplies
6291 44959     Federal Revenue     $ 294            6291 54330     Printing
6291 44959     Federal Revenue     $18,000        6291 54333     Education/Promotion
6291 44959     Federal Revenue     $ 674            6291 54342     Food
6291 44959     Federal Revenue     $ 200            6291 54402     Legal Advertising
6291 44959     Federal Revenue     $ 3,205         6291 54412     Travel/Training
6291 44959     Federal Revenue     $ 139            6291 54414     Local Mileage
6291 44959     Federal Revenue     $ 20              6291 54416     Membership Dues
6291 44959     Federal Revenue     $ 2,500         6291 54425     Service Contracts
6291 44959     Federal Revenue     $49,383        6291 54442     Professional Services
6291 44959     Federal Revenue     $ 1,025         6291 54452     Postage
6291 44959     Federal Revenue     $ 450            6291 54472     Telephone
6291 44959     Federal Revenue     $11,865        6291 54618     Interdepartmental Charges

Explanation: The full One Stop Implementation Grant Federal Grant was received on January 10, 2001.
SEQR ACTION: TYPE II-20

Appointments Approved Under the Consent Agenda

It was MOVED by Mr. Lalley, seconded by Mr. Proto, and unanimously adopted by voice vote by members present, to approve the following appointments under the Consent Agenda:

Joint Operations Committee
Daniel Walker - Town of Ithaca Representative; term expires December 31, 2003

Hillview Road Landfill Citizens Advisory Committee
Brian Caldwell - Neighborhood Representative; term expires December 31, 2003

Office for the Aging Advisory Committee
Lois Humphrey - term expires December 31, 2003

Tompkins County Youth Board
Ben Curtis - Town of Ulysses Representative; term expires December 31, 2003
Kathy Schlather - Department of Social Services Representative; term expires

Tompkins County Library Board of Directors
Laurie Conway Brooks - term expires December 31, 2003

Community Affirmative Action Committee
Michael Koplinka-Loehr - term expires December 31, 2001

Recreation Partnership
Peter Penniman
Nancy Schuler

Report and Presentation of Resolution(s) from the Health and Human Services Committee

Mrs. Schuler, Chair, said the Committee met February 14^th and approved a resolution authorizing the Department of Social Services to join a consortium to underwrite the development of a computerized day-care subsidized management system. The Committee also approved several budget adjustments for the Office for the Aging. Mrs. Schuler responded to question raised at a previous meeting about Foodnet charging fees. She said that is not possible, but donations can be accepted. The Committee heard a brief report about the West Nile Virus. Ms. Cole, Public Health Director, said she is waiting to see what the State's approach will be. Ms. Dolan, Social Services Commissioner, provided updates and reports on the dental program, staffing in the Department, and goals. Mrs. Schuler reported there was a presentation on food pantries at the Homeless Task Force meeting and said she would share with the Board the information that was distributed.

RESOLUTION NO. 17 - AUTHORIZING THE DEPARTMENT OF SOCIAL SERVICES TO JOIN CONSORTIUM OF COUNTIES UNDERWRITING CUSTOMIZATION OF COMPUTERIZED DAY CARE SUBSIDY MANAGEMENT SYSTEM

MOVED by Mrs. Schuler, seconded by Mr. Stein, and unanimously adopted by voice vote by members present.

WHEREAS, the number of participants in and value of payments made through the day care subsidy programs administered by the Department of Social Services have increased dramatically since the institution of welfare reform, and

WHEREAS, the administrative complexity of said programs has increased significantly during the same period, and

WHEREAS, New York State’s Department of Labor, Office of Temporary and Disability Assistance, and Office of Children and Family Services have no plans to provide computerized systems to support the administration of these programs, and

WHEREAS, toward more efficient administration of its day care subsidy programs, the Department of Social Services wishes to join a consortium of other counties which, in exchange for a sizable reduction in software licensing costs, are paying an established vendor of day care subsidy management systems to modify its existing computer programs to meet the requirements specific to New York State, now therefore be it

RESOLVED, on recommendation of the Health and Human Services Committee, That through the State’s Child Care Block Grant, funds are available to underwrite 100 percent of the development, acquisition, and ongoing operational costs associated with such systems and that the Department of Social Services be authorized to join the Consortium,

RESOLVED, further, That the Director of Finance shall be instructed to make the following budget adjustments to his books for 2001:

BUDGET ADJUSTMENT

REVENUE: A6010.43655 NYS Child Care Block Grant $20,000

APPROPRIATION: A6010.54442 Professional Services $20,000

SEQR ACTION: TYPE II-20

Report from the Economic and Workforce Development Committee

Mr. Stein, Chairman, said the Committee met today and had a full agenda. Ms. Skinner, Public Information Officer, gave a presentation about a community web portal. Further discussions will be held and a proposal will be forthcoming on whether or not the County should manage a web portal. The Committee also heard a detailed presentation from Ms. Steiner, Public Library Director, about critical incidents at the library. A request was approved and referred to the Budget and Capital Committee for the library to hire security personnel. The economic development monthly report was provided by Tompkins County Area Development which will also be shared with the Board. He reported that the Workforce Development program teamed up with TCAD and had a significant impact on keeping H&E Engineering in the County. The Company continues to grow but because of the efforts of these two organizations, the Company chose to remain in the County. The Committee in addition reviewed and approved a proposal by the City of Ithaca requesting a tax abatement for the central part of the City. The proposal is aimed at increasing the density of the core of the City and County by using tax exemption as the vehicle to do this. Initially this proposal was submitted to the Industrial Development Agency (IDA) which said it wanted by each of the taxing organizations (school district, City, and County) before the IDA can accept it. Mr. Stein noted that the school district and the City have approved the proposal as did the Committee. It is now being forwarded to the Government Operations Committee for consideration and then to the full Board. The Committee approved a resolution creating a position in Workforce Development which will be placed on the March 6^th Board agenda. Mr. Stein commented that the solar panels at the library are now operational. He also provided an update on the electric and gas alliance. The two-year contract expires in April. Bids were opened and two were received and the consultant is reviewing them. The Committee approved a resolution for a master agreement to put out to all alliance members and municipalities. He hopes the final agreement and resolution will be presented to the Board at its next meeting.

Report and Presentation of Resolution(s) from the Public Safety Committee

Ms. Blanchard, Member, said the Committee met February 8^th. The Committee discussed at length the Alternatives to Incarceration programs and approved a resolution that will be presented to the Board on March 6^th. The Committee heard a report from Mr. Beach, STOP-DWI Coordinator, concerning the 2000 records for that program. The Assigned Counsel completed their year-end report and said the program is down by about 100 cases which is approximately a $50,000 savings. Ms. Hughes reported that Governor Pataki is presenting a proposal to the State Legislature to raise the reimbursement rate for attorneys because it is at an unacceptably low rate. The Committee heard a report on the electronic-monitoring program. Ms. Leinthall, Probation Director, briefly reported that a proposal will be submitted to temporarily renovate some space in the Human Services Building to provide some personal testing with respect to the felony drug court. Sheriff Meskill gave an update on the child restraint seats program. Over 250 child seats were inspected in a four-month period. The Sheriff's Department also reported that it received the speed-monitoring trailer. At the request of the Chair of the Committee, she and Mrs. Schuler will undertake a review of all the advisory committees that report to the Committee. The next meeting is March 8^th.

Mrs. Schuler announced the Drug Court Ceremony is February 27^th at 3 p.m. at the Holiday Inn and encouraged Board members to attend.

Mr. Lane spoke about his concern with the number of people that drive under the influence of drugs and asked if the Committee was looking at providing more training for Sheriff Deputies. Mr. Meskill said the training program is very expensive and that he only knows one Officer that is trained in a seven-county region. Ms. Blanchard said she will bring Mr. Lane's concern to the Chair's attention.

RESOLUTION NO. 18 - TO CHARGE A FEE FOR TOMPKINS COUNTY SHERIFF’S OFFICE CRIMINAL BACKGROUND CHECKS

MOVED by Ms. Blanchard, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present.

WHEREAS, the Tompkins County Sheriff’s Office performs routine Local Criminal Background checks for employers and others including various branches of Government, and

WHEREAS, the Tompkins County Sheriff’s Office has policy and procedure in place to guide employees with what information can be released and to whom it may be released to, and

WHEREAS, the Tompkins County Sheriff’s Office wants to accurately reflect the costs associated with providing this service, now therefore be it

RESOLVED on recommendation of the Public Safety and Budget and Capital Committees, That the Sheriff of Tompkins County can charge for the Tompkins County Sheriff’s Office Criminal Background Check a fee of $5.00 to become effective on March 31, 2001.

SEQR ACTION: TYPE II 20

Report from the Budget and Capital Committee

Mr. Proto, Member, said the Committee met February 15^th. The Committee discussed and approved proposed ATI programs, and the cash management and investment policy. The next Committee meeting is March 1^st.

Report and Presentation of Resolution(s) from the Government Operations Committee

Mr. Koplinka-Loehr, Chairman, reported there was a diversity training held throughout the County today. One session was for Department Heads and the other for employees. The Committee met February 8^th and most of the Committee business is reflected on the agenda this evening. The Committee revisited the election and voter registration issue. These items will continue to be discussed and a proposal submitted by the Election Commissioners. The Committee discussed its goals for this year and will prioritize them at the next Committee meeting.

RESOLUTION NO. 19 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. a OF 2001 - AMENDING CHAPTER 150, ARTICLE VI OF THE TOMPKINS COUNTY CHARTER AND CODE TO IMPLEMENT SECTION 459-C OF THE REAL PROPERTY TAX LAW DEALING WITH DISABILITY TAX EXEMPTIONS

MOVED by Mr. Koplinka-Loehr, seconded by Mr. Lalley, and unanimously adopted by voice vote by members present. Mr. Stein asked if there was a specific definition of what a disability is according to this proposed law. Mr. Koplinka-Loehr said a definition does exist in law and can be easily accessed in the Assessment Department.

RESOLVED, on recommendation of the Government Operations Committee, That a public hearing be held before the Board of Representatives in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, March 6, 2001, at 5:30 o'clock in the evening thereof concerning proposed Local Law No. a of 2001 - Amending Chapter 150, Article VI of the Tompkins County Charter and Code to Implement Section 459-c of the Real Property Tax Law. At such time and place all persons interested in the subject matter will be heard concerning the same,

RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County.

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RESOLUTION NO. 20 - AUTHORIZING A PUBLIC HEARING ON PROPOSED LOCAL LAW NO. b OF 2001 - AMENDING CHAPTER 150 OF THE TOMPKINS COUNTY CHARTER AND CODE BY ADDING NEW ARTICLE VII AUTHORIZING PROPERTY TAX EXEMPTION FOR LIVING QUARTERS FOR PARENTS AND GRANDPARENTS AGE 62 OR OLDER UNDER REAL PROPERTY TAX LAW SECTION 469

MOVED by Mr. Koplinka-Loehr, seconded by Mr. Lalley, and unanimously adopted by voice vote by members present.

RESOLVED, on recommendation of the Government Operations Committee, That a public hearing be held before the Board of Representatives in Board Chambers of the Tompkins County Courthouse, 320 North Tioga Street, Ithaca, New York, on Tuesday, March 6, 2001, at 5:30 o'clock in the evening thereof concerning proposed Local Law No. b of 2001 - Amending Chapter 150, Tompkins County Charter and Code by Adding New Article VII Authorizing Property Tax Exemption for Living Quarters for Parents and Grandparents Age 62 or Older Under Real Property Tax Law Section 469. At such time and place all persons interested in the subject matter will be heard concerning the same,

RESOLVED, further, That the Clerk of the Board is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County.

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RESOLUTION NO. 21 – ADOPTION OF CASH MANAGEMENT AND INVESTMENT POLICY

MOVED by Mr. Koplinka-Loehr, seconded by Mr. Proto. Following a brief discussion, it was MOVED by Mr. Stein, seconded by Mrs. Schuler, to delete the following bullet in Appendix B of the Cash Management and Investment Policy: "Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization." A voice vote resulted as follows: Ayes - 7 (Representatives Blanchard, Koplinka-Loehr, Lane, Schuler, Stein, Todd, and Winch); Noes -2 (Representatives Lalley and Proto); Excused - 6 (Representatives Davis, Joseph, Kiefer, Mink, Penniman, and Totman). AMENDMENT FAILED.

Mr. Lane said he has several questions and because there are a number of Board members excused; he asked if this could be postponed to the next meeting. Following a brief discussion, it was MOVED by Mr. Koplinka-Loehr, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present, to postpone the resolution to March 6^th.

WHEREAS, Article 2 -Section 10 of the General Municipal Law requires each local government to authorize depositories for public funds, and

WHEREAS, Article 2 -Section 11 of the General Municipal Law requires each local government to authorize Permitted Investments for public funds not required for immediate expenditure, and

WHEREAS, Article 3-Section 39 of the General Municipal Law requires each local government to adopt a comprehensive investment policy which details the local government’s operative policy and instructions to officers and staff regarding the investment of public funds, and that the Investment Policy shall be annually reviewed by the local government, now therefore be it

RESOLVED, on recommendation of the Government Operations Committee, That the attached Cash Management and Investment Policy dated January 2001, is hereby adopted.

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I. SCOPE

• To conform with all applicable federal, state and other legal requirements (legality),
• To adequately safeguard principal (safety),
• To provide sufficient liquidity to meet all operating requirements (liquidity), and,
• To obtain a reasonable rate of return (yield).

• No more than 15% of the overall portfolio may be deposited in Money Center Banks or in state-authorized cooperative investment programs.

• No more than 10% of the overall portfolio may be invested in the securities of a single issuer, except the U.S. Treasury.

• No more than 10% of the portfolio may have a maturity beyond twelve months,
• The average maturity of the portfolio shall never exceed one year, and,
• At least 10% of the portfolio shall be invested in accounts, instruments or marketable securities that can be liquidated to raise cash on one business day's notice.

• Special time-deposit accounts
• Certificates of deposit
• Obligations of the United States of America
• Obligations guaranteed by agencies of the United States of America where the payment of principal and interest are guaranteed by the United States of America
• Obligations of the State of New York
• Obligations issued pursuant to Local Finance Law §24 or §25 (with approval of the State Comptroller) by any municipality, school district, or district corporation other than the City
• Obligations of public authorities, public housing authorities, urban- renewal agencies ,and industrial-development agencies where the general State statutes governing such entities or whose specific enabling legislation authorizes such investments
• Certificates of Participation issued pursuant to General Municipal Law §109-b
• Cooperative Investment Pools (approved by the State Comptroller)

• All repurchase agreements must be entered into subject to a Master Repurchase agreement providing for the terms outlined below and satisfactory to the County Attorney
• The County may only be the initial purchaser in such agreements
• Trading partners are limited to banks or trust companies meeting the rating requirements of one of the nationally recognized rating organizations as described in Appendix C or primary reporting dealers approved by the Federal Reserve Bank of New York
• Obligations shall be limited to obligations of the United States of America and obligations guaranteed by agencies of the United States of America
• No substitution of securities will be allowed
• The custodian of the purchased securities shall be a party other than the trading partner satisfactory to the County
• Tenor of the repurchase agreement should be no longer than 3 months
• Tenor of the securities to be purchased should be no longer than 10 years
• The market value of the securities purchased shall exceed the purchase funds by the margins shown below; and the securities shall be revalued daily, and these margins should be maintained by the initial seller during the life of the transaction:
• For bills or bonds less than 3 years tenor, 3%;
• For bills or bonds of 3 years to 10 years, 4 1/2%;
• No one repurchase agreement may exceed $2,000,000, and,
• The County retains the right to terminate the agreement and sell the securities outside the repurchase agreement if any of the above items are not met, after adequate notice to the initial seller.

The type of securities that are considered "eligible securities" for collateralization are:

• Obligations issued by the United States of America, an agency thereof, or a United States government-sponsored corporation, or obligations fully insured or guaranteed as to the payment of principal and interest by the United States of America, an agency thereof, or a United States government- sponsored corporation.
• Obligations issued or fully guaranteed by the International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, and the African Development Bank.
• Obligations partially insured or guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty.
• Obligations issued or fully insured or guaranteed by New York State, obligations issued by a municipal corporation, school district, or district corporation of New York State, or obligations of any public- benefit corporation which under a specific state statute may be accepted as security for deposit of public moneys.
• Obligations issued by states (other than New York State) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization.
• Obligations of Puerto Rico rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization.
• Obligations of counties, cities, and other governmental entities of another state having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization.
• Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization.
• Any mortgage- related securities, as defined in the Securities Exchange Act of 1934, as amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies.
• Commercial paper and bankers' acceptances issued by a bank (other than the bank with which the money is being deposited or invested) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of not longer than sixty days from the date they are pledged.
• Zero-coupon obligations of the United States government marketed as "Treasury STRIPS".

The following are the organizations generally considered to be Nationally Recognized Statistical Rating Organizations, and their respective investment rating categories which are considered acceptable for investments by the County or for securities eligible as collateral for Deposits by the County:

NRSRO Long Term Debt* Short Term Debt**

Moody’s Investor Services A1 or better P-1 or better

Standard & Poors A+ or better A-1 or better

Fitch A+ or better F-1 or better

Duff & Phelps AA- or better D-1 or better

IBCA AA- or better A1 or better

BankWatch (Banks) B or better TBW2 or better

RESOLUTION NO. 22 - REPLACEMENT OF POLICY 01-18, USE OF COUNTY TELEPHONE - INFORMATION TECHNOLOGY SERVICES

MOVED by Mr. Koplinka-Loehr, seconded by Mr. Lalley. It was MOVED by Mrs. Schuler, seconded by Mr. Winch, to change the word "should" to "shall" and add the words "and excluding emergency use only by other County employees" in the paragraph 10 of the policy. A voice vote resulted as follows: Ayes - 2 (Representatives Schuler and Winch); Noes - 7 (Representatives Blanchard, Koplinka-Loehr, Lalley, Lane, Proto, Stein, and Todd); Noes - 6 (Representatives Davis, Joseph, Kiefer, Mink, Penniman, and Totman). AMENDMENT FAILED.

A voice vote resulted as follows on the resolution: Ayes - 9 (Representatives Blanchard, Koplinka-Loehr, Lalley, Lane, Proto, Schuler, Stein, Todd, and Winch); Noes - 0; Excused - 6 (Representatives Davis, Joseph, Kiefer, Mink, Penniman, and Totman). RESOLUTION ADOPTED.

WHEREAS, the Information Technology Services Department and the Information Management Committee have identified the need to provide guidance and define responsibilities to staff, management, and the Information Technology Services (ITS) Department regarding the use and administration of County communications systems, and

WHEREAS, the final draft of the proposed policy and related procedures have been reviewed and found to be acceptable by the Information Management Committee, Department Heads, and the Government Operations Committee, now therefore be it

RESOLVED, on recommendation of the Government Operations Committee, That the existing Policy 01-18, Use of County Telephone be replaced with Policy 01-18, Use of County Communications Systems and is hereby adopted.

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Title: Use of County Communication Systems

Effective:

Objective: This policy provides guidance and defines responsibilities to staff, management, and the Information Technology Service (ITS) Department regarding the use and administration of County communications systems including telecommunications equipment (telephones, cellular phones, facsimile machines, pagers), electronic mail (e-mail) including County-wide distribution lists, and Internet access.

Reference: Public Access to Records, 01-06; Information Technology Services Department; Personnel Department; County Administration.

1. Communication systems used by County employees are provided to support legitimate County government functions and their use shall be consistent with the County’s business interests. E-mail and voice mail messages residing or originating on County communications systems are not personal and private.
2. ITS has the technical capabilities to monitor and access the content and use of County communication systems. ITS does not routinely monitor individual employee’s use and content of County communications systems unless authorized to do so under the terms and conditions set forth in this policy. (refer to paragraphs 5 and 6)
3. Employees may use County communications systems to communicate informally with others so long as the communication is not for illegal, disruptive, unethical or unprofessional activities, personal financial gain, or any purpose that would jeopardize the interests of the County. It is the responsibility of Department Heads and/or Supervisors to provide additional minimum standards for the use of communication systems for informal and personal uses.
4. Communication systems security is a joint responsibility of ITS, staff with IT responsibilities within other County departments, and employees. Employees must take all reasonable precautions, including safeguarding and changing passwords, to prevent the use of their account(s) by unauthorized individuals. Unless authorized under this policy, any employee is prohibited from accessing another employee’s e-mail or voice mail account without first gaining his or her permission.
5. ITS may access individual employee communication system accounts to diagnose and resolve technical problems, or for a legitimate business purpose when requested by a Department Head, or his or her designee (e.g., the need to access information when an employee is absent and/or unreachable for an extended period of time).
6. Any Department Head, or his or her designee, may authorize ITS, through use of a standardized form, to access and/or monitor an employee's e-mail account, voice mail account, and/or Internet use activities. The Department initiating the request shall be responsible for documenting such activities. Upon completion of the review or investigation, employees will be provided with written notification by their Department Head, or his or her designee, that access to their e-mail account, voice mail account, and/or the monitoring of the employee’s Internet activities has occurred.

 

 

Telecommunications Equipment

7. All requests to change the location of a telephone or facsimile machine, to add a new telephone or facsimile machine, or to change any telecommunications equipment features must be submitted to ITS.
8. Each Department not on a call detail recording system shall keep a log of long distance calls placed from County telephones as a means of auditing costs and unauthorized use.
9. Personal long distance, toll based telephone calls originating from any County telecommunication equipment are prohibited unless approved by the Department Head, or employee’s Supervisor. Employees are required to reimburse the County for all personal long distance, toll based telephone calls directly charged to the County. When making a personal long distance call, the employee should make the call collect, by calling card, or by other means that charges the call to someone other than the County.
10. Employees should refrain from using hand-held cellular telephones while operating licensed moving vehicles while on County time, or any time during the operation of a County owned vehicle, excluding County emergency personnel.

 

 

Electronic Mail

11. Employees should remove all non-critical e-mail communications and attached files in a timely fashion. ITS is authorized to establish e-mail retention guidelines and standards, including the option of removing files retained in an e-mail system provided a prior acknowledgement of this action is received by ITS from the employee, or in the employee's absence or inability to deal with this , from the employee’s Supervisor.

 

 

Internet Access

12. ITS is authorized to establish and to monitor compliance with Internet use guidelines and standards for the purpose of maintaining network bandwidth, network system performance, and network security functions.
13. Internet security is a joint responsibility of ITS, staff with IT responsibilities within other County departments, and employee communication system users. Employees must take all reasonable precautions, including the appropriate use of standardized anti-virus software.

MOVED by Mr. Koplinka-Loehr, seconded by Mr. Lalley, and unanimously adopted by voice vote by members present.

WHEREAS, the Tompkins County Risk Management program is seeking continued membership in the New York State Association of Self-Insured Counties (NYSASIC) at a cost of $50 per year, and

WHEREAS, the membership in NYSASIC has historically served as a valuable resource for the Risk Management program at a time of rising insurance premiums, and

WHEREAS, membership has provided helpful information exchanges and creative liability solutions for New York State County Risk Managers and private industry experts, and

WHEREAS, such membership was inadvertently left off Resolution No. 264 of 2000, now therefore be it

RESOLVED, on recommendation of the Government Operations Committee, That the Risk Management program is authorized to once again join NYSASIC,

RESOLVED, further, That no additional funding is required.

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RESOLUTION NO. 24 - CREATION OF POSITION, TRANSFER OF STRATEGIC TOURISM PLANNING BOARD PROGRAM, AND BUDGET ADJUSTMENT – COUNTY ADMINISTRATION AND CLERK OF THE BOARD

MOVED by Mr. Koplinka-Loehr, seconded by Mr. Proto. Mr. Stein said he has had discussions with both Departments concerning the movement of funds from room tax allocated in the budget for staff purposes. The understanding is the program will be administered through Administration this year and at the time of budget discussions for 2002 this program will be reviewed again and could be transferred back to the Board office.

A voice vote resulted as follows on the resolution: Ayes - 9; Noes - 0; Excused - 6 (Representatives Davis, Joseph, Kiefer, Mink, Penniman, and Totman). RESOLUTION ADOPTED.

WHEREAS, the 2001 Adopted Budget authorized an additional position in the Clerk of the Board’s budget to address the additional demands created by the Strategic Tourism Planning Board and as the growing need for support to the County Board of Representatives, and

WHEREAS, since the 2001 Budget was adopted, there have been staffing changes in both the Clerk of the Board’s office and the County Administrator’s office, and

WHEREAS, these changes have prompted a revisit to the original intention behind the 2001 staffing configurations and assignment of duties for these two departments, and

WHEREAS, it is now the intention of the County Administrator and the Clerk of the Board to reassign tasks to the County Administrator's office related to the Strategic Tourism Planning Board and to fulfill the need for increased administrative support in the County Administrator’s office, now therefore be it

RESOLVED, on recommendation of the Government Operations Committee, That the position of Secretary to the County Administrator (63/316), Grade 13 (M), standard workweek 40.0 hours be created in the office of the County Administrator effective immediately,

RESOLVED, further, That the following Budget Adjustment be made between the office of the County Administrator and the Clerk of the Board related to staff support for the Strategic Tourism Planning Board,

APPROPRIATIONS

A1040.51000 Clerk, Board of Representatives Regular Pay (18,280)

A1040.58000 Clerk, Board of Representatives Fringes ( 4,570)

A1230.51000 County Administration Regular Pay 18,280

A1230.58000 County Administration Fringes 4,570

REVENUES

A1040.42770 Clerk, Board of Representatives Other Revenues (22,850)

A1230.52770 County Administration Other Revenues 22,850

RESOLVED, further, That this change has no overall fiscal impact on the local share of the Adopted Budget.

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RESOLUTION NO. 25 - TO AMEND RESOLUTION NO. 15 OF JANUARY 18, 2000 - DETERMINATION AND CERTIFICATION OF COUNTY CLERK'S ALLOWANCE - ANNUAL EXPENSES FOR ADMINISTERING MORTGAGE TAX

MOVED by Mr. Koplinka-Loehr, seconded by Mr. Stein, and unanimously adopted by voice vote by members present.

WHEREAS, pursuant to Section 262 of the Tax Law, recording officers are entitled to receive all their necessary expenses for purposes of administering mortgage taxes in their offices on approval and allowance by the State Tax Commission, and

WHEREAS, the State Tax Commission, by resolution duly adopted July 1, 1946, did determine that such mortgage tax expenses be approved at the amount certified to the State Tax Commission by the County Board of Representatives provided it is a reasonable and necessary allowance for such expenses, and

WHEREAS, the County Clerk has conducted a cost analysis and has recommended that the allowance for mortgage tax expenses be increased from $53,963 per annum to $56,895 per annum, now therefore be it

RESOLVED, on recommendation of the Government Operations Committee, That the sum of $56,895 per annum be, and the same hereby is, determined as a reasonable and necessary allowance of the Tompkins County Clerk, the recording officer of the County of Tompkins, for the hire of clerks and assistants and other expenses to assist in the administration of the mortgage recording tax law in her office, and that said sum of $56,895 is hereby certified to the State Tax Commission as the reasonable and necessary allowance for such expenses,

RESOLVED, further, That the Clerk of the Board of Representatives is hereby directed to send a certified copy of the resolution, with her original signature thereon, to the State Tax Commission,

RESOLVED, further, That this resolution shall take effect immediately.

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Report and Presentation of Resolution(s) from the Public Works Committee

Mr. Lane, Chairman, said the Committee met February 13^th and discussed several issues. The Committee learned that when Stewart Airbase was leased that resulted in the State receiving $2.5 million This funding is now available to airports throughout New York State in the form of grants. Tompkins County is a recipient of one of those grants which the Board will be approving this evening. Mr. Lane also briefly reviewed the remaining resolutions on the agenda this evening. The Committee authorized the Airport Manager to look at some land that seems to be available in the area. There was discussion about the Binghamton Airport and the consultant recommending it go forward with trying to take away business at the Tompkins County Airport and Elmira Airport. The Highway Manager reported on the increase in fuel prices, which have more than doubled for diesel and gasoline since last July. In addition, the Committee also heard a report on Household Hazardous Waste collections. There have been three collection days to date and several residents have brought materials in to be disposed of totaling over 35,000 pounds. Mr. Lane also reported the sale of recyclables last year was very favorable. The Town of Newfield Supervisor attended the meeting and discussed the status of repairs to the footbridge in the Town which is located at the Beach Road Bridge. The Committee approved the issuance of Request for Proposals for the examination of the Biggs B building with respect to whether or not a capital project will be needed for that building.

RESOLUTION NO. 26 - AUTHORIZING ACCEPTANCE OF AN AIR '99 GRANT FROM THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT) - MARKETING INITIATIVE TO ENHANCE AIRLINE SERVICE AND AIRPORT USE - TOMPKINS COUNTY AIRPORT (PIN 3902.51)

MOVED by Mr. Todd, seconded by Mrs. Schuler, and unanimously adopted by voice vote by members present.

WHEREAS, New York State Department of Transportation (NYSDOT) has offered a grant under the AIR '99 Grant and Loan program to market the airport with a view to increasing airport usage and enhancing airline service, and

WHEREAS, the AIR '99 Grant and Loan program is a state initiative designed to improve airport infrastructure and airline competition, and

WHEREAS, said grant may be used to offset some of the costs associated with designing and putting in place a new logo and airport name, and

WHEREAS, the grant represents approximately forty-three percent (43%) of the airport's marketing effort during 2001, it being as follows:

Local Share (57%) $55,000

State Share (43%) $35,000

Total $90,000

now therefore be it

RESOLVED, on recommendation of the Public Works Committee That the NYSDOT grant of $35,000 be and hereby is accepted and that the County Administrator is authorized to execute the required documents.

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RESOLUTION NO. 27 - AUTHORIZING A SUPPLEMENTAL AGREEMENT WITH C & S ENGINEERS, INC. FOR ADDITIONAL SERVICES IN CONNECTION WITH THE PARALLEL TAXIWAY RELOCATION - TOMPKINS COUNTY AIRPORT

MOVED by Mr. Todd, seconded by Mr. Lalley, and unanimously adopted by voice vote by members present.

WHEREAS, on March 16, 1999, the County approved an agreement with C&S Engineers for Administration and Inspection Services in connection with the relocation of the Parallel Taxiway for $113,651, and

WHEREAS, the contractor, Suit Kote Corporation, exceeded the total time allowed for completion, resulting in the need for additional administration and inspection services over and above those detailed in the original agreement with C&S Engineers, and

WHEREAS, liquidated damages have been assessed and withheld from monies due the contractor as a result of contractor's failure to complete the project within the specified time, and

WHEREAS, said liquidated damages offset the additional engineering costs so that there is no additional costs to the County, now therefore be it

RESOLVED, on recommendation of the Public Works Committee, That the supplemental agreement which increases the fee by $12,000 to a total cost of $125,651 be and hereby is approved and that the County Administrator is authorized to execute said supplemental agreement.

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RESOLUTION NO. 28 - AUTHORIZATION TO EXECUTE EXTENSION OF HIGHWAY SNOW AND ICE AGREEMENT WITH THE STATE OF NEW YORK

MOVED by Mr. Todd, seconded by Mr. Winch, and unanimously adopted by voice vote by members present.

WHEREAS, the County of Tompkins has heretofore entered into an agreement with the State of New York pursuant to Section 12 of the Highway Law relating to control of snow and ice on State highways in towns and incorporated villages, and

WHEREAS, Sections 7 and 10 of said agreement respectively provide a method of modifying the map of affected State highways and for annually updating the estimated expenditures, and

WHEREAS, it would be in the best interest of the County to extend said agreement currently set to expire June 30, 2001, as modified and updated, for an additional one-year period, now therefore be it

RESOLVED, on recommendation of the Public Works Committee, That an extension of said snow and ice agreement is hereby authorized for a period of one year from July 1, 2001 through June 30, 2002, and the County Administrator be and hereby is authorized and directed to execute such extension on behalf of the County,

RESOLVED, further, That the County is interested in continuing its relationship with the State for one year, the County is concerned about fuel prices and subsequent adjustments and feels that needs to be addressed on an annual basis.

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RESOLUTION NO. 29 - AUTHORIZATION TO ISSUE DESIGN APPROVAL - NORTH TRIPHAMMER ROAD RECONSTRUCTION AND BRIDGE REPLACEMENT - PIN 3752.28 (BIN 3314360)

MOVED by Mr. Todd, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present.

WHEREAS, Resolution Nos. 165 and 167 of 1997 authorized agreements between Tompkins County and the New York State Department of Transportation (NYSDOT), for the design of reconstruction of North Triphammer Road and the replacement of the Triphammer Road Bridge over Gulf Creek (BIN 3314360) in the Town of Lansing, and

WHEREAS, the preliminary project design has been developed in conformance with the applicable environmental laws, design standards, and accepted engineering practice; all exceptions to accepted design standards have been thoroughly analyzed and their retention adequately justified; all permits have been identified and will be secured prior to letting; public participation has been encouraged and included in the project development processes; and project costs are reasonable, and

WHEREAS, completion of all procedural requirements needed prior to design approval of the project has been certified by the design consultant and the County Senior Civil Engineer, now therefore be it

RESOLVED, on recommendation of the Public Works Committee, That the Chair of the Tompkins County Board of Representatives be and hereby is authorized to execute documents granting Design Approval whereby completion of project final design shall be authorized.

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RESOLUTION NO. 30 - AUTHORIZATION TO EXECUTE RIGHT-OF-WAY FUNDING AGREEMENT WITH NEW YORK STATE DEPARTMENT OF TRANSPORTATION - NORTH TRIPHAMMER ROAD BRIDGE (BIN 3314360) AND HIGHWAY RECONSTRUCTION

MOVED by Mr. Todd, seconded by Mr. Winch, and unanimously adopted by voice vote by members present.

WHEREAS, a Project for the North Triphammer Road Bridge over Gulf Creek (BIN 3314360) and Highway Reconstruction, P.I.N. 375228, (the Project) in the Town of Lansing, is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs of such program to be borne at the ratio of 80 percent non-federal funds, and

WHEREAS, Resolution Nos. 165 and 176 adopted August 1997 approved the Project and authorized execution of an agreement with the New York State Department of Transportation (NYSDOT) regarding administration and funding of Scoping, Design (Phases I-VI) and ROW Incidentals, and

WHEREAS, the County of Tompkins desires to advance the above project by making a commitment of 100 percent of the non-federal share of the costs of Right-of-Way (ROW) Acquisitions, and

WHEREAS, in order to expedite advancement of the Project and realize potential total project cost reductions, the New York State Department of Transportation requires the County to appropriate one hundred percent (100%) of the project costs and then file for reimbursement of eligible costs, now therefore be it

RESOLVED, on recommendation of the Public Works Committee, That the Tompkins County Board of Representatives hereby approves the above-subject project and authorizes the County of Tompkins to pay in the first instance one hundred percent (100%) of the federal and non-federal share of the costs of ROW Acquisition work for the subject Project or portions thereof,

RESOLVED, further, That the sum of $270,000 is hereby made available within account HZ5103.59239.53.01, Triphammer Capital Project Account, to cover the cost of participation in the ROW Acquisition phase of the Project,

RESOLVED, further, That in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Tompkins County Board of Representatives shall convene as soon as possible to appropriate said excess amount immediately upon the notification of the New York State Department of Transportation thereof,

RESOLVED, further, That the Tompkins County Highway Manager be and is hereby authorized to execute all necessary Agreements, certifications and reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the County of Tompkins with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first-instance funding of Project costs and permanent funding "The local share of federal-aid and State-aid eligible Project costs and all Project costs within appropriations therefor that are not so eligible",

RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project,

RESOLVED, further, That this resolution shall take effect immediately.

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RESOLUTION NO. 31 - AUDIT OF FINAL PAYMENT - HOUSEHOLD HAZARDOUS WASTE FACILITY - TRI-CITIES TEMPERATURE CONTROL

MOVED by Mr. Todd, seconded by Mr. Winch, and unanimously adopted by voice vote by members present.

WHEREAS, Tri-Cities Temperature Control, Inc., has completed their mechanical contract for the Household Hazardous Waste Facility Project, now therefore be it

RESOLVED, on recommendation of the Public Works Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Board of Representatives:

Vendor                        Payment Request        Account No.         Amount
Tri-Cities Temperature  5 (final)                       HH8101.81.68      $2,345.65
Control, Inc.

RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HH8101.59239.81.68.

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Report and Presentation of Resolution(s) from the Planning Committee

Mr. Winch, Member, reported the Committee met February 14^th. He explained why the resolution was withdrawn concerning the Downtown Ithaca Partnership; it was felt that more information was needed. He reported the Chair of the Planning Federation attended the meeting and briefly discussed their activities and the problems they have been having with maintaining a quorum. The Committee is in the process of reviewing the Commercial Center Revitalization Program and one of the goals is trying to get more municipalities involved with using the program. The Committee also approved the bylaws for the Water Resources Council.

RESOLUTION NO. 32 - ACCEPTANCE OF SNOWMOBILE TRAIL GRANT - AUTHORIZATION TO CONTRACT FOR TRAIL MAINTENANCE - BUDGET ADJUSTMENT

MOVED by Mr. Winch, seconded by Mr. Proto, and unanimously adopted by voice vote by members present.

WHEREAS, the County has been awarded a Snowmobile Trail Grant from the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) for the purpose of funding trail maintenance for the trails managed by the Dryden Caroline Drifters, and

WHEREAS, the funds will be used by the Dryden Caroline Drifters, to maintain 125 miles of trails in Tompkins County, now therefore be it

RESOLVED, on recommendation of the Planning Committee, That the County hereby accepts the Snowmobile Trail Grant in the amount of $9,875 from the New York State OPRHP,

RESOLVED, further, That the County be authorized to enter into an agreement with Dryden Caroline Drifters, for the purpose of maintaining trails in accordance with the requirements of the New York State OPRHP,

RESOLVED, further, That the following adjustment be made to the 2001 Budget:

Revenue: A8029.43959 State Aid $9,875

Appropriation: A8029.54400 Program Expenses $9,875

SEQR ACTION: TYPE II-1

Report from the Charter Review Committee

Mr. Lane, Chairman, said the Committee has not met. The Committee will meet February 22^nd at 10:15 a.m. Several people have been invited to give reports including the Election Commissioners, Tompkins County Municipal Officials Association representatives, City of Ithaca representatives, Stuart Stein, and John Marcham. There will be discussion as to whether or not the Committee can move forward with reapportionment before the Election in November.

Report from the Communications Capital Projects Committee

Ms. Blanchard, Chair, said the Committee has not met. The next meeting will be February 27^th at noon and will be discussing the location of the 911 dispatch center. She reminded Board members that this Friday at 5 p.m. there will be a presentation by the New York State Technology Enterprise Corporation, the communications consultants. In addition, she reported that she sent out a letter to all Town Supervisors today outlining the procedure the County intends to follow in advancing this project.

Report from the Intermunicipal Planning Committee

It was announced that the next meeting is February 23^rd at 1 p.m. and will be discussing the Communication Radio Towers.

Report from the Space Needs and Location Committee

Mr. Lane announced the Committee will also meet February 23^rd.

Report from the Tompkins 2020 Committee

Mr. Koplinka-Loehr, Chairman, reported the Tompkins Quality-of-Life 2000 Committee continues to meet and work on finalizing a report.

Approval of Minutes

It was MOVED by Mr. Proto, seconded by Mr. Koplinka-Loehr, and unanimously adopted by voice vote by members present, to approve the minutes of the January 19 and February 6, 2001 meetings.

Recess

Mr. Lane declared recess at 7:47 p.m. The meeting reconvened at 7:55 p.m.

Executive Session

It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Lalley, and unanimously adopted by voice vote by members present, to hold an executive session to discuss contract negotiations. An executive session was held from 7:55 p.m. and returned to open session at 8:12 p.m.

Adjournment

On motion, the meeting adjourned at 8:12 p.m.