Chair Barbara Blanchard called the meeting to order at 9:02 AM.
1. Chair's Report -
A. Chair B. Blanchard reminded the committee
members that there was going to be a presentation on the TCAT budget on
8/1 in the HSB conference room.
B. The 8/15/02 PWC meeting will be cancelled. There may be a few items that will require approval via a special meeting prior to the 8/20 and 9/3 Board meetings.
2. Approval of Minutes - 7/3/02 & 7/18/02
- These minutes were approved as provided in the agenda packet in a
motion by T. Todd, seconded by D. Winch an carried, including D. Kiefer's
changes, except that M. Robertson asked to have the following sentence
stricken from D. Kiefer's changes for the 7/3/02 meeting as Martha was
not present at the meeting to make the statement referenced:
#3, para 2 - remove - M. Robertson agreed or
asked if an alternative would be doing it in sections, since each end has
already been done.
3. Authorization to Execute a Supplementary
Construction Funding Agreement with NYSDOT - North Triphammer Road Bridge
(BIN 3314360) and Highway Reconstruction - The following resolution
was approved in a motion by T. Todd, seconded by D. Winch and carried:
WHEREAS, a Project for the North Triphammer Road
Bridge over Gulf Creek (BIN 3314360) and Highway Reconstruction, P.I.N.
375228, (the Project) in the Town of Lansing, is eligible for funding under
Title 23 U.S. Code, as amended, that calls for the apportionment of the
costs of such program to be borne at the ratio of 80% Federal funds and
20% non-federal funds, and
WHEREAS, Resolution No. 139 adopted on June 19,
2001 approved the Project, authorized execution of an agreement with the
NYS Department of Transportation regarding administration and funding of
Construction, Construction Inspection and Supervision, and made $2,326,000
available within the Triphammer Capital Project Account to cover the cost
of participation in the Construction phase of the Project, and
WHEREAS, Resolution No. 135 adopted on June 18,
2002 awarded a contract in the amount of $2,782,341.39 for construction
of the Project and amended the 2002 Capital Program to reflect the a change
in the Total Cost of the Project, including a Local Share increase from
$155,050 to $307,150, and
WHEREAS, the County of Tompkins desires to advance
the above project by making a commitment of 100% of the non-federal share
of the costs of Construction, Construction Inspection and Supervision,
now therefore be it
RESOLVED, on recommendation of the Public Works
Committee, that Tompkins County Board of Representatives hereby approves
the above-subject project and authorizes the County of Tompkins to pay
in the first instance one hundred (100%) percent of the federal and non-federal
share of the costs of Construction, Construction Inspection and Supervision
work for the subject Project or portions thereof,
RESOLVED, further, that the sum of $2,806,000
is hereby made available within account HZ5103.59239.53.01, Triphammer
Capital Project Account, to cover the cost of participation in the Construction
phase of the Project,
RESOLVED, further, that in the event the full
federal and non-federal share costs of the project exceeds the amount appropriated
above, the Tompkins County Board of Representatives shall convene as soon
as possible to appropriate said excess amount immediately upon the notification
of the New York State Department of Transportation thereof,
RESOLVED, further, that the Tompkins County Highway
Manager be and is hereby authorized to execute all necessary Agreements,
certifications and reimbursement requests for Federal Aid and/or Marchiselli
Aid on behalf of the County of Tompkins with the New York State Department
of Transportation in connection with the advancement or approval of the
Project and providing for the administration of the Project and the municipality’s
first instance funding of Project costs and permanent funding of the local
share of federal-aid and state-aid eligible Project costs and all Project
costs within appropriations therefor that are not so eligible,
RESOLVED, further, that a certified copy of this
resolution be filed with the New York State Commissioner of Transportation
by attaching it to any necessary Agreement in connection with the Project,
RESOLVED, further, that this resolution shall
take effect immediately
(D. Kiefer arrived at 9:07 AM)
4. (Agenda item #8) Audit of Final Payment
to Fahs Rolston Paving Corporation - General Aviation (GA) Ramp Expansion
- Ithaca Tompkins Regional Airport - The following resolution was approved
in a motion by D. Winch, seconded by D. Kiefer and carried:
Whereas, Fahs Rolston Paving Corporation has
completed their construction contract of the GA Ramp Expansion for the
Ithaca Tompkins Regional Airport, now therefore be it
Resolved, on recommendation of the Public Works
Committee, that the following claim against the County of Tompkins, be
and hereby is audited by the Tompkins County Board of Representatives:
Vendor Pay Req. # Account No.
Amount
Fahs Rolston 4 (final) HT.5601.59239
$34,272.42
Paving Corp.
Resolved, further, that the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HT.5601.59239
5. (Agenda item #9) Approval to Seek Bids and Level of Committee Involvement - Airport Sander and Electronic Finger Print Machines - It was the committee consensus for staff to seek bids and report the outcome to the committee. D. Kiefer asked if this machine could be used by the Sheriff's Dept. T. Rudy stated that the Sheriff's Dept. uses a different process.
(M. Lane arrived at 9:23 AM)
6. (Agenda item #4 Highway Capital Projects Status Report - The report was reviewed with the committee by J. Lampman and P. Messmer. Additional points of interest discussed were:
CR110, Ellis Hollow Road Reconstruction - There will be a report from staff and a committee discussion at a September committee meeting. M. Robertston stated that no one in the Ellis Hollow community ever requested six (6) stops signs as refrenced in the Fisher Associates report, they only discussed four (4). D. Kiefer questioned if there should be a public meeting to convey that the originally proposed capital project is on hold. B. Blanchard stated that she felt that should be up to the Town of Dryden representatives on the Board of Representatives.
CR 133, Trumbull Corners Road Box Culvert - D. Winch asked if the expected completion date in September is before school open. J. Lampman stated yes. Dan also asked if the [old] right-of-way property would be maintained by the county or turned over to the adjacent property owners. J. Lampman stated that the county intends to keep ownership.
CR122, North Triphammer Road and Bridge - The pavement recycling will be done in mid-August, new paving will be done in September. The bridge will open at the end of October.
CR105, McLean-Cortland Road and Bridge - The next step is to get [a] right-of-way agreement in place between the county and the state. The next phase will be the acquiring of right-of-way
Bridge Painting - A special PWC meeting or committee phone poll may be needed to award the bid so the project can begin yet this summer instead of waiting until next year. D. Winch asked when the painting would be complete. J. Lampman stated that the contract documents contain options for this year or next which will be considered in the award of the bid.
Red Mill Road Bridge - J. Lampman reported that SHPO needs more "black and white" evidence of why the present bridge cannot be rehabilitated to carry large farm equipment. John and Pete are working with McFarland Johnson to prepare this information for use in a meeting with SHPO. John stated that the one-lane bridge replacement in Forest Home has been cited by SHPO as a precedent. M. Lane reported that he has spoken to the Town of Dryden board and they want John to make a presentation at the next board meeting. John stated that the bridge had deteriorated to the point that rehabilitation either at the present or a wider width may not be possible. There is not enough money to [build a new bridge on the existing site plus rehabilitate and install the old bridge elsewhere, or to] build a new bridge at a different location.
7. (Agenda item #10) Authorize Application and Agreement for Federal Section 5311 and New York State Transportation Funding for a Capital Project to Purchase Four Buses and Four Vans for Rural TCAT Routes - The following resolution was approved in a motion by M. Lane, seconded by T. Todd and carried in a vote of 4 yes, 1 no (D. Kiefer):
WHEREAS, Tompkins County is submitting a request
for a grant of funds to the New York State Department of Transportation,
pursuant to Section 5311, Title 49, United States Code, for a project to
purchase four buses and four vans to operate TCAT rural routes, and
WHEREAS, TCAT rural routes serve the Towns of
Ithaca, Ulysses, Enfield, Newfield, Danby, Caroline, Dryden and Groton
in Tompkins County and the Towns of Richford, Berkshire and Newark Valley
in Tioga County, and are operated by TCAT and under contract by Tioga Transport,
Inc., and
WHEREAS, two buses would be 12-year, 40 ft.,
low floor diesel buses operated by TCAT and two 7-year, 30 ft. diesel buses
and four vans would be operated by Tioga Transport, Inc. and
WHEREAS, the Project funding sources are as follows:
Federal Section 5311
$844,800
NYS Match
105,600
TCAT Local
105,600
TOTAL:
$1,056,000
WHEREAS, Tompkins County and the State of New
York are entering into an Agreement which authorizes the undertaking of
the Project and payment of Federal and State shares of the project, now
therefore be it
RESOLVED, on recommendation of the Public Works
Committee, the Tompkins County Board of Representatives authorizes said
application and agreement for this project and that the Contracts Coordinator/Risk
Manager is authorized to sign the application and
1. Any and all Agreements between Tompkins County
and the State of New York for the above named Project;
2. Any and all Agreements between Tompkins County
and any third party subcontractors necessary to complete the project, if
applicable;
3. Any Municipality/Vendor Contracts for the
purchase and or installation of vehicles and equipment.
RESOLVED, further, the TCAT Local share for this
project will be provided as follows: $60,000 from TCAT and $45,600 from
Tioga Transport (by lease with the County).
8. (Agenda item #11) Authorization of
New York State Dedicated Transportation Trust Fund Capital Project Supplemental
Agreement #5 - TCAT - The following resolution was approved in a motion
by M. Lane, seconded by T. Todd and carried:
WHEREAS, pursuant to State Finance Law Section
89-c, the New York State Legislature authorizes mass transportation grants
for capital projects that are funded with 10% up to 100% state funding,
and
WHEREAS, Tompkins County executed a Master Agreement
with the New York State Department of Transportation to simplify the process
of State reimbursement of expenses for transit capital projects (County
Resolution 196 of 1999), and
WHEREAS, the New York State Department of Transportation
has authorized Supplemental Agreement #5 for $69,082 in state funds to
fund current fy 2002 capital projects by TCAT, now therefore be it
RESOLVED, on recommendation of the PW Committee
the Tompkins County Board of Representatives authorizes Supplemental Agreement
#5 of the Master Agreement for New York State Dedicated Transportation
Trust Funds in an amount not to exceed $69,082.
9. (Agenda item #6) Mount Pleasant and Turkey Hill Intersection - Sight Distance Situation - P. Messmer stated that he and J. Wood had visited the site. In order to improve the sight distance and safety at the intersection, not only would the hedge in question need to be removed, but so would additional trees, shrubs, etc. from adjacent properties as well as straightening out the curve in the road. This would be a major project. There was also discussion that any radical changes at the intersection could actually increase accidents, since the drivers who regularly use that route are used to the present situation. M. Robertson asked if this intersection might be a candidate for a 4-way stop. Pete stated that he is obligated to follow the technical standards on stop sign installation. The committee asked Pete to check the number of accidents reported at the intersection. M. Robertson was asked to check the NESTS report to see if there was any reference to this intersection. Both are to report their findings back to the PWC at a future meeting.
10. (Agenda item #7) Tompkins County Alley Issues - J. Wood distributed a memo from Bruce Wilson, Assistant County Attorney about the subject. The County owns the property but has no duty to maintain it. After discussion, the committee directed Jonathan, Mike Lane, and Dick Booth (Board member from that district) to work through the proposed options.
11. Advisory Committee Review - The committee discussed the Hillview Road Landfill Citizens Advisory Committee, the Neighborhood Advisory Committee for the Commercial Avenue Central Processing Facility, and the Property Value Protection Program. The Air Services Task Force is not a committee but rather a working group, and the TCAT Operations Committee is no longer in existence due the present structuring of TCAT. The following actions were recommended and will be passed on to the Governmental Operations Committee:
Hillview Road Landfill - D. Kiefer stated that she felt that the committee is still useful and works well. The committee concurred and will also ask that the Town of Danby be encouraged to make the proper appointments to the committee.
Neighborhood Advisory Committee - There was mixed sentiments on whether or not this committee needed to continue since it does not meet regularly, and it was established to address issues that might arise from the recycling and solid waste center, of which there have been none. B. Blanchard will discuss the need for this committee with Paulette Manos and Pat Pryer, City of Ithaca Councilpersons, since the committee was originally created via a memo of understanding with the City.
Property Value Protection Program - This group has not met since 1996 or 1997. J. Wood will review the bylaws and history of the group since it appears that the oversight and responsibility for it is to be through County Administration.
D. Kiefer will update the Governmental Operations Committee on the PWC discussions and actions.