Chair B. Blanchard called the meeting to order at 9:02 AM.
1. Chair's Report - Chair Blanchard asked the committee to set a date and time to review the 2003 capital program submissions for the Public Works Department. The meeting was set for July 3, 2002, 11:00 AM - 1:00 PM, in the Scott Heyman Conference Room. PW Division managers are to submit their completed capital program packets to Cheryl for distribution to the committee prior to the meeting.
2. Approval of Minutes - 5/30/02 & 6/6/02 -These minutes were approved as submitted in the agenda packet along with D. Kiefer's changes in a motion by T. Todd, seconded by D. Winch and carried.
3. Presentation - NYSERDA's Flex Tech Program - Performance Systems Development - Ian Shaprio and Mark Lorentzen gave an overview of the program which entails an audit of the county owned building for the purposes of reducing energy consumption. A 50/50 split between the state and the county would cover the cost of the audit. If any of the recommendations from the audit were implemented, the county's 50% would be reimbursable from the state. The audit report would identify quick pay back items that could be achieved at low or no cost as well as larger issues to be modified over time. After the presentation and discussion, it was the committee consensus for a proposal and scope of work to be developed for the committee's approval to move the project forward.
4. Library Solar Panel Report - Arel distributed and reviewed with the committee a packet of information on the solar panel system. The year to date actual savings is $5,157. If the system were fully and correctly operating, the annual savings per year is estimated to be $20,000. Arel stated that the county and NYSERDA are still withholding final payments to the contractor pending demonstration of the system's fully functional performance. D. Kiefer volunteered to share her historical information on the calculations and projected savings when the system installation was approved.
5. Facilities Capital Projects Status Report
- Arel distributed the report and reviewed it with the committee.
Additional points of interest were discussed as follows:
- Bostwick Rd. Facility Renovations & B&G
Relocation - J. Wood will be present for an executive session later in
the meeting to discuss the roofing contractor claim against the project.
- Public Library - The issue of pedestrians
needing to step into the oncoming lane of traffic in the parking lot at
the rear of the facility was discussed. B. Blanchard suggested that
this be modified as part of the Cayuga Green project. A. LeMaro was
asked to prepare estimates for correcting the situation and notify the
City of Ithaca of the situation and the estimate.
- Tompkins County Health Department Assessment
Project - M. Shakarjian stated that she had requested additional information
from MRB on the cost of doing only minimal renovations to the present facility.
This resulted in three sections of information being developed by MRB for
addition to their final report dated 4/26. Arel stated that MRB was
not asked to do a proposal of the cost for minimal renovations to the building
and asking them for this additional information was outside of their scope
of work. The MRB final report will be reviewed by the committee as
part of the capital program budget review on 7/3/02.
6. Authorizing Supplemental Consultant Agreement No. 5 with C&S Engineers, Inc. for Additional Construction Observation & Administrative Services and Additional Environmental Services in Connection with the General Aviation Ramp Expansion Project - Ithaca - Tompkins Regional Airport - R. Nicholas stated that this work was necessary related to the contaminated soil discovered as part of the fuel farm portion of the general aviation ramp expansion project. The contaminated soil has been covered with plastic and now needs to be disposed of. After discussion of the scope of services and the cost breakdown for the work, the following resolution was approved in a motion by D. Winch, seconded by T. Todd and carried:
Whereas, during excavation of the site at the
recent General Aviation (GA) Ramp Expansion project, unstable sub-grade
conditions and contaminated soils were discovered, and
Whereas, this material was deemed to be unsuitable
as a base for pavement and needed to be removed, and
Whereas, excavation, testing, removing and replacing
these materials caused the C&S Inspection and Administration contract
to be extended by an additional twenty-three (23) days, and
Whereas, the discover of approximately five hundred
cubic yards (500 cu. yds.) of contaminated soil excavated from the GA ramp
expansion site included a requirement for laboratory analysis, groundwater
testing, and meetings with New York State Department of Environmental Conservation
(NYSDEC), and
Whereas, given the various disposal options,
it is deemed most cost effective to have the contaminated soil placed in
a landfill, now therefore be it
Resolved, on recommendation if the PWC, That
Supplementary Agreement No. 5 with C&S Engineers for $68,306 to cover
the additional inspection, sampling, laboratory work and administration
is hereby approved and that the County Administrator is authorized to execute
the required documents,
Resolved, further, that the additional cost of
the inspection work ($30,732) will be covered under the original FAA and
NYSDOT grants and the cost of sampling, testing and other administrative
costs associated with these tasks which are not eligible under the federal
AIP grant program ($37,574) will be covered through airline rates and charges
The committee [requested an explanation of the C&S fee structure, in particular the 15% fixed on "Labor Plus Overhead" and "Direct Expenses". It was agreed that a C&S presentation on the was to follow the completion of the Land Acquisition project.]
7. Airport Capital Projects Status Report - Bob Nicholas reviewed the report with the committee.
8. Brooktondale Bridges - Approval to Seek Bids and Level of Committee Involvement - J. Lampman stated he was requesting committee approval to seek bids for the replacement of the Lounsbery Rd. bridge, including drainage and approach work on the Rt. 79 side of the bridge. The estimated cost is $700,000. John stated that a few items need to be agreed to by the NYSDOT regarding this project. There are options for the White Church portion of the projects that are being investigated, also. After discussion, it was the committee consensus for staff to seek bids and that the committee would award the bid.
8A. Hydraulic Excavator Bid Report - There were five (5) bids received for this item. After reviewing the bids, Highway has decided it would be in the County's best interest to reject the low bid submitted by L. B. Smith, Inc. of Syracuse, NY due to an unacceptable deviation, and award the bid to the next low bidder, Five Star Equipment, Inc. of E. Syracuse, NY in the amount of $124,898. It was moved by D. Winch, seconded by T. Todd and carried to reject the L. B. Smith bid and accept the Five Star Equipment bid.
8B. Salmon Creek in Ludlowville - Washout Problem - P. Messmer reported that there is a residence on a bank where this washout has occurred. The location is just outside of the highway right-of-way. The resident has requested that the Highway division stabilize the situation. The resident has also contacted DEC, which is not responding. Peter doesn't feel that the County Highway division is responsible due to the location of the residence. Soil and Water Conservation has been involved to advise on possible funding sources to assist with repairing this. B. Blanchard will report back to the PWC after attending the next Soil and Water Conservation meeting.
[8C. Ellis Hollow Road Project - P. Messmer reported
that Fisher Associates submitted a Design Criteria Report for this project
and that a copy will be given to representative M. Robertson. D.
Kiefer asked for a copy, also. It was reiterated that any public
meetings set up for this project need to be approved in advance by the
PWC.]
9. (Agenda item #13) Executive Session
- Bostwick Rd. Facility Renovations and B&G Relocation Project Roof
Claim - The committee entered executive session at 10:45 AM in a motion
by D. Winch, seconded by T. Todd and carried. The committee returned
to open session at 10:55 AM. D. Kiefer questioned if part of the
information discussed should have been done in open session. B. Blanchard
stated that the part that was for open discussion was done so as part of
the Facilities Capital Project Status Report.
10. (Agenda item #9) Recycling Financial Report - B. Eckstrom reviewed the first quarter 2002 report. She stated that $9,918 was lost in the first quarter, which is normally a slow time and commodity prices are down. Prices and quantities are now increasing. A second quarterly report will be available to the committee in July.
11. (Agenda item #10) 2002 - 2003 Solid Waste Service Contracts - B. Eckstrom supplied the list of current contracts to the committee for their review. These contracts will be discussed in more depth as part of the 2003 budget review process.
12. (Agenda item #11) Solid Waste Public Information Costs Report - B. Eckstrom distributed and reviewed the report. This subject will be discussed in more depth as part of the 2003 budget review process.
13. (Agenda item #12) NYS Bottle Bill Modifications - According to State DEC officials, legislation to extend the bottle bill, in this case to include non-carbonated bottles, is discussed in committee almost every year. Like past years, this year's legislation is expected to have little chance of getting out of committee. This is due to the strong opposition from the bottlers and distributors. Also, according to state officials, there seems to be a statewide downward trend in the container redemption rate so that more containers seem to be turning up in recycling bins. Redemption centers, and all retail stores that sell nickel deposit bottles currently provide the business of bottle redemption. There is no current void in service for the County to fill. In addition, it requires significant space, which we have little of and the process of receiving and handling the bottles has no similarity to the recycling operations the County currently performs.
Future Solid Waste agenda topics for discussion
are:
- Fee Waiver History
- Conditionally Exempt Small Quantity Generator
program (CESQG)