1)  Called to Order

 Chair Booth called the meeting to order at 2:00 p.m.

2)  Chair's Report

 Mr. Booth distributed copies of the final letter that was sent to the Town of Newfield concerning the Beach Road pedestrian bridge and containing the recommendation of communication in the future.  Mr. Booth noted no one from the public was present to address the Committee.

3)  Changes to the Agenda

 The following items were withdrawn from the agenda:
? Driveway Culvert Installation Report
? Red Mill Road Bridge (additional detail needs to be developed before a proposal is prepared)
Mr. Booth noted the annual report for Cornell University Chemical and Radioactive Sites will be presented at the next meeting.

4)  Approval of Minutes

 It was MOVED by Mr. Winch, seconded by Ms. Robertson, and unanimously adopted by voice vote, to approve the minutes of January 28th meeting as corrected.  MINUTES APPROVED.

5)  Library - Photovoltaic Report

 With regard to the Library Mr. LeMaro reviewed Powerlight's Annual Photovoltaic System Performance Report for 2002 that was distributed to Committee members with agenda packets.  He said Powerlight measured a total energy production of 126,339 kWh, representing 84 percent of the 150,963 kWh output estimated by simulations of the system.  The two reasons for energy production losses were the inverter fan and the utility's protective relay.  These problems have been addressed and the system seems to be running smoothly.    Mr. LeMaro also stated that based on kWh costs for the year, the estimated savings for 2002 were approximately $13,780 and the total [electricity] costs for the Library were $93,400. The savings represent 14 percent of the Library's utility costs.   Mr. LeMaro emphasized that these are approximate figures; they can be refined.

 The Committee and staff discussed various aspects of the Report.  Ms. Kiefer asked what the word "shadowing" referred to on page 2 of the Report.  Mr. LeMaro was asked to look into the meaning of this term. Ms. Blanchard said the month of December should not be included in the list for the system's energy production being met or exceeded the ideal prediction as the report states the month of December was lower than ideal because the array was snow covered for most of the month.  The Committee agreed, and Mr. LeMaro said he would request the month of December be deleted.  Mr. LeMaro said that removing snow is discouraged because of potential damage to the [panels].
 Ms. Blanchard said although there are not too many grant opportunities available for new buildings, NYSERDA has many grants available to be used towards retrofitting buildings. Mr. Booth asked Mr. LeMaro to look into whether there are any retrofit possibilities available for other County buildings. In response to a question about shading of the panels by the proposed Cayuga Green project, Ed Marx said he has met with City planners.  The city hired the firm that installed our panels to analyze this problem, and their conclusion was that there would be a loss of 20-23% of solar power as a result.  Further, it would cost $370,000 to add enough panels to the Library to replace the lost power.

6) Other Library Projects

 Mr. Winch referred to minutes of the Library Board of Trustees that reference projects the Library staff would like to discuss with Mr. LeMaro.  He said he would like a copy of that list of projects and who will paying for them.  Mr. LeMaro said he, Steve Whicher, and Adam Potter met with Library staff to discuss the projects.  Some of the projects were maintenance items that have been acted on and some were considered capital projects.  Mr. Booth requested the list of projects be brought to the Committee for discussion at a future meeting.

7)  County Administrator's Reorganization

 Mr. Whicher informed the Committee that as part of Administration's reorganization, Mr. Marx, Planning Commissioner, will be handling the public works responsibilities and attending Facilities and Infrastructure Committee meetings.

8)  Driveway Culvert Installation Report

 Mr. Booth said this item was withdrawn from the agenda; he reported that Mr. Messmer does not want to go forward with changes at this time.  There will be a policy question for the Committee to discuss at a future meeting.  The cost per culvert averages approximately $1,000 which is very costly to the County.

9)  Red Mill Road Bridge

 Mr. Booth reported briefly that because the State has imposed cost benefit analysis requirements for this project this item has been withdrawn from the agenda.

10)  Budget Transfer - Highway

 Mr. Booth requested a report be provided at the next meeting on the identified transfer.

11)  2003 Goals

 Mr. Booth asked if Committee members had other goals they wish to add to the list discussed at the last meeting.  The Committee discussed various topics.  Mr. Booth will incorporate the following items into a draft set of Committee goals.
 

• Approve satisfactory Airport contracts for airlines and determine whether the Airport can continue to operate as an enterprise operation
• Develop a modified  PARS (Project Approval Requests) form for roads and bridges
• Oversee development and implementation of the Information Technology Services
• Department's Strategic Plan
• Review the Solid Waste Division's capital projects plan, including the Annual Solid Waste fee charged to property owners and the fee charged to institutions
• Oversee the implementation of the Pavement Management System for the Highway
• Division
• Review the focus and scope of the Public Works Administrator's position
• Review/develop policies for road swapping and bridges
• Improve incorporation of GIS with Capital Projects
• Monitor the reorganization of Facilities Division
• Review of County's emergency plans regarding the protection of infrastructure
• Develop a reporting system from other program committees to this Committee for
• execution of various projects that are to be undertaken by the Facilities Division
•  Discuss options available for snow and ice treatments

 Ms. Robertson asked for clarification on the $11,000 figures in the resolution concerning the demolition of the Old Terminal.  She said C&S reports there is approximately $10,000 remaining in the prior agreement and the resolution states in excess of $11,000.  Mr. Nicholas said he cannot give the exact figure but it is approximately $11,000 and noted there is no disagreement between himself and C&S.

13)  Resolutions - Audit of Final Payments

 Mr. Nicholas reported that three of the four contracts for this project are complete.  The plumbing work is not yet complete.  It was noted that all work has been reviewed and accepted.

 It was MOVED by Ms. Blanchard, seconded by Mr. Winch, and unanimously adopted by voice vote, to submit the following resolutions to the full Board for approval:

A)  RESOLUTION NO.     - AUDIT OF FINAL PAYMENT TO BOULEY ASSOCIATES, INC. - AIRCRAFT RESCUE FIRE FIGHTING (CRASH, FIRE , RESCUE) BUILDING ADDITION - ITHACA TOMPKINS REGIONAL AIRPORT

 WHEREAS, Bouley Associates, Inc., have completed their construction contract of the Aircraft Rescue Fire Fighting  (Crash, Fire, Rescue) Building Addition for the Ithaca Tompkins Regional Airport, now therefore be it
 RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Tompkins County Board of Representatives:

Vendor        Payment Requested   Account No.  Amount__

Bouley Associates, Inc.  9 (and Final)   HT.5601.59239  $56,324.00

 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HT.5601.59239.
SEQR ACTION:  TYPE II-20

Note: This is a Federal Airport Improvement Project (AIP) funded by FAA (90%), NYSDOT (5%) and
 Airport Operational Budget (5%).  Bouley was the General Contractor, Richardson Brothers was
the Electrical Contractor, Airtech was the Heating and Air Conditioning Contractor and Kimble
was the Plumbing Contractor.  The Plumbing work is not yet complete.

B)  RESOLUTION NO.          - AUDIT OF FINAL PAYMENT RICHARDSON BROTHERS ELECTRICAL CONTRACTORS, INC. - AIRCRAFT RESCUE FIRE FIGHTING (CRASH, FIRE, RESCUE) BUILDING ADDITION - ITHACA TOMPKINS REGIONAL AIRPORT

 WHEREAS, Richardson Brothers Electrical Contractors, Inc., have completed their construction contract of the Aircraft Rescue Fire Fighting  (Crash,Fire, Rescue) Building Addition for the Ithaca Tompkins Regional Airport, now therefore be it
 RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Tompkins County Board of Representatives:

Vendor        Payment Requested   Account No.  Amount__

Richardson Brothers  7 (and Final)   HT.5601.59239  $21,336.12
Electrical Contractors, Inc.

 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HT.5601.59239.
SEQR ACTION:  TYPE II-20

Note: This is a Federal Airport Improvement Project (AIP) funded by FAA (90%), NYSDOT (5%) and
Airport Operational Budget (5%).

C)  RESOLUTION NO.   - AUDIT OF FINAL PAYMENT TO AIRTECH HEATING AND AIR CONDITIONING SYSTEMS - AIRCRAFT RESCUE FIRE FIGHTING (CRASH, FIRE, RESCUE) BUILDING ADDITION - ITHACA TOMPKINS REGIONAL AIRPORT

 WHEREAS, Airtech Heating and Air Conditioning Systems have completed their construction contract of the Aircraft Rescue Fire Fighting  (Crash, Fire, Rescue) Building Addition for the Ithaca Tompkins Regional Airport, now therefore be it
 RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the following claim against the County of Tompkins, be and hereby is audited by the Tompkins County Board of Representatives:

Vendor        Payment Requested   Account No.  Amount__

Airtech Heating and  5 (and Final)   HT.5601.59239  $4,335.00
Air Conditioning Systems

 RESOLVED, further, That the Finance Director be and hereby is authorized and directed to pay said claim from Account No. HT.5601.59239.
SEQR ACTION:  TYPE II-20

Note: This is a Federal Airport Improvement Project (AIP) funded by FAA (90%), NYSDOT (5%) and
 Airport Operational Budget (5%).

14)  Audits - Capital Projects

 Committee members reviewed briefly the list of audits for capital projects as presented.  Ms. Kiefer asked if the reports could show the payment dates and range of dates for which each professional services were paid.  It was also noted that "Paid to Date" includes "Current Payment."   Mr. Booth agreed that the reports need to be more descriptive.

15)  Adjournment

 The meeting adjourned at 3:20 p.m.