Call to Order

 Mr. Penniman called the meeting to order at 1:30 p.m.

Agenda Additions/Deletions

 There were no additions to or deletions from the agenda.

Persons Wishing to Address the Committee

 There were no persons wishing to address the Committee.

Air Service Committee (ASC) Report

 Ms. Blanchard, Air Service Committee Chair, reviewed the contents of materials provided to the Committee, giving a brief history, outlining the organization, and highlighting the Air Service Committee's accomplishments for the year.  Ms. McPheeters, member, said the Committee is truly a working committee; working toward the goal of transformation to determine how to improve the air service for the community.

 Ms. Blanchard thanked Ms. Kiefer for her assistance in designing draft bylaws for the Air Service Board.  She believes the draft will undergo the final review at the next meeting of the Air Service Committee.

 Mr. Baum said the work has been an interesting process that has enabled him to learn a great deal about airlines and how air travel really operates.  He said there are unregulated airlines dealing with regulated airports that are starting to bridge the gaps created by these structures.   As an example of how the airline industry is operating, Ms. Blanchard said a recent flight she took utilized five different carriers for a flight purchased through USAir.

 With regard to the proposed governance structure at the airport, Ms. Blanchard stressed the intent is not to take power away from the County Legislature; it is to determine the most efficient way for the airport to operate given the demands of the industry.

 Mr. Todd arrived at this time.

 Mr. Hamilton, who has provided support to the Air Service Committee for the past year and one-half, said the proposed governance structure is an attempt to formalize and develop a structure that will provide a continuity of work taking place between the public and private sectors together.  He reviewed the flowchart that laid out the various levels of responsibility within the Legislature, appropriate standing committee, Air Service Board, County Administration, and Airport Administration.  He said the Air Service Board would review and update airport policy and strategies in conformance with county requirements and other regulatory authorities such as the Federal Aviation Administration.  Ms. Kiefer offered suggested wording changes within the document that were duly noted by Mr. Hamilton and Ms. Blanchard.   Mr. Hamilton emphasized that the ultimate responsibility for the airport rests with the Legislature.  He also said the Facilities and Infrastructure Committee would maintain approval of the ASB's recommendations and actions; the ASB would provide strategic and policy advice regarding airport operations, and County Administration would have direct control over the Airport Administration.  The purpose of the Air Service Board (ASB) structure is to specify certain tasks that could be approved by the ASB without the Legislature's action and to clearly define the various levels of responsibility and duties to enhance airport operations.

 Ms. Schuler said the model for the airport would not be the same type of structure as the library or community college.  Ms. McPheeters said the library and community college boards are defined by the State education law, and the airport model would be different.

 Ms. Blanchard said the model presented would create a relationship of trust and communication between all involved.

 Mr. Penniman questioned the authority mentioned for the Air Service Board with regard to RFQs and RFP's.  It was noted that the ASB would be involved in the development of the document and the County policy would apply.

 Ms. Blanchard then spoke of the proposed membership of the ASB.  She reviewed the proposed make-up of the Board and specifically stressed the importance of the Cornell University representative having functional responsibility for air travel.  In response to questions, it was noted that Cornell University also recognizes the importance.  Mr. Winch raised the question of residency with regard to membership of the ASB, noting County policy requires this.  It was noted by members of the Air Service Committee that non-residency could occur with regard to the Cornell University seat.  It was thought that perhaps an exception could be made for this particular seat on the board.  Ms. Kiefer suggested the bylaws should indicate the individual is an employee of Cornell University working in Tompkins County.

 A discussion occurred regarding the reporting mechanism laid out, noting it appears the airport administration will not report to two bodies, the ASB and appropriate standing committee, only the ASB.  Ms. Blanchard said the Air Service Committee felt it was important to participate in the development of the airport budget prior to submission to the County Administrator.  It was recommended that the flowchart indicate a direct connection between the Airport Administration and the standing committee as well as Administration.

 Mr. Nicholas called attention to a handout that provided governance structure for other airports within New York State.  He noted that some included local legislators on the board and others are made up of private citizens.

 Mr. Winch inquired whether the ASB would require a separate budget line for any reason.  He was informed by Ms. Blanchard that thus far any expenses relating to work being done has been funded from the airport's budget.  Mr. Winch expressed concern for the approval process associated with the ASB and asked if it is something the standing committee should be concerned with.  Mr. Nicholas said expenses associated with the Air Service Committee's support of the airport have been negligible and he believes his budget can absorb them.  Ms. Schuler felt future members of the Legislature should be made aware of the costs associated with the ASB.  It was reported that some travel occurs by members when necessary to discuss future expansion of service, new airline service, etc.  Ms. Kiefer felt the resolution creating the board should specify that any travel expenses incurred by ASB members in the course of associated efforts would be covered by the airport budget.

Approval of Minutes of October 25 and November 8, 2005

 It was MOVED by Mr. Todd, seconded by Ms. Schuler to approve the minutes of October 25 and November 8, 2005, as amended.  MINUTES APPROVED.

Chair's Report

 Mr. Penniman did not have a report.

Aluminum Can Recycling Program

 Ms. Eckstrom asked if there were any questions regarding the Westchester County material handed out at the November 8, 2005, meeting.  Ms. Kiefer said there is an interest to possibly pursue a program such as this and asked how it is operated.  Mr. Richardson said the not-for-profit organization operating it sorts the returnable cans from standard aluminum recycling materials.  The non-returnable material is then sold by America Recycles as a commodity at the standard rate, which is paid back to the County.  If a similar program were operated in Tompkins County he estimates an operator of this type of program (such as Challenge Industries) could make approximately $4,000 per year based on a 30-ton annual average.  Although it could be done, he feels it would create some difficulty logistically as the product would require a storage area.

Ms. Eckstrom said if desired, Challenge Industries could be contacted to determine a level of interest.  If the program were approved, it would require a renegotiation of the contract with America Recycles.

Ms. Kiefer noted residents had been happy to separate recyclables, and asked if there is any alternative to sorting the aluminum stream to more effectively separate deposit material and was informed that although it could be done it would create a cost.   Ms. Eckstrom explained that any effort to provide a separate area for deposit containers would be difficult due to the manner present collection services are operated.  In addition, at this time other deposit items such as plastic and glass bottles are not collected.  Mr. Richardson noted that if it were profitable to separate the deposit containers he believes the collectors would already be taking steps to do so.  He also pointed out that the collector's vehicles are not retrofitted to separate items in the manner suggested; this would have an additional cost associated to the proposal.  Ms. Eckstrom will speak to Challenge Industries to determine a level of interest and report back to the Committee.

Recycling And Solid Waste Center Traffic Control

 The Committee received information from Ms. Eckstrom that outlined three coupon options available to review and make an appropriate recommendation to remedy the traffic situation and enable the facility to comply with State law disallowing loads with a net weight of under 1,000 pounds to cross the scale.  Ms. Eckstrom pointed out her recommended choice was Option number 1, which specified a cost to passenger vehicles of $5 and a cost of $10.00 for trucks.   She said other facilities have charged an annual fee of as much as $100 and she believes her recommendation would be more acceptable to the users.  It would be utilized with the punch card system and based upon the classification of the vehicle.  Ms. Eckstrom also anticipates having the cards available at the scale for individuals who may not be aware of the regulation.

 A discussion of the proposal occurred during which Mr. Winch indicated his belief that the $10 charge for trucks may be high; he normally brings only several bags in his truck and the proposed price would triple his costs.  Mr. Todd felt it will require a trial period to determine if the proposal is effective.   Ms. Kiefer asked about the logistics of a coupon system and was informed by Ms. Eckstrom that the pilot will indicate the effectiveness of this option; if it worked well steps would be taken to streamline the process.  Ms. Kiefer asked about the feasibility of having the attendant determine the cost based upon the size of the load.   Ms. Eckstrom thought it would not be possible to do so and maintain accuracy in the process.

 Mr. Lane arrived at this time.

 It was MOVED by Mr. Todd to approve the resolution presented for Option 1.  The MOTION FAILED due to lack of a second.

 Ms. Eckstrom stressed that at the present time the operation is in violation of the current law and requires the County to correct the situation.

 Mr. Penniman asked what the preference of each member was.  Ms. Kiefer indicated her preference would be Option 2; Ms. Schuler indicated her preference would be to find a better way to deal with vehicular traffic and expressed concern that illegal dumping may occur if this recommendation goes forward; Mr. Todd felt it is important to go forward with the pilot; Mr. Winch did not feel he can support the recommendation, he feels that cars are the cause of the traffic problems and a more equitable fee structure should be in place.

  The Committee discussed various methods of breaking out the size of loads and it was suggested to have two designated charges for pick-up trucks based on size.

 The discussion was tabled pending a special meeting on December 6, 2005, at 4:00 p.m., when the Committee will meet jointly with the Budget and Capital Committee to discuss the matter further.

America Recycles Day

 Ms. Eckstrom expressed gratitude to Linnette Short for her work done on the America Recycles Day, where over a dozen exhibiters participated in this event.  Ms. Short said over thirty-three tables were set up within the mall providing educational material to residents.

Aluminum Can Recycling Program (continued)

 Mr. Lane spoke about the aluminum can recycling program review.  He said this suggestion had been made approximately twenty-two months ago and he does not know why more progress has not occurred.  He also does not feel the possible redemption of deposits should be limited to only aluminum cans.  He said other solid waste facilities have undertaken the process and he is concerned about the matter.  Ms. Eckstrom said it had not been a goal for the committee this year and apologized it was not covered.  She expressed gratitude that Mr. Lane brought up the subject.  She reported the Committee did express an interest in bringing in other containers as well and she will discuss this with Challenge Industries and review the contracts to determine the feasibility.

Recess

 The Committee took a ten-minute recess at this time.

Federal Aid Highway Projects

 Mr. Lampman provided information on the Federal Highway Projects scheduled that indicate funds for the Red Mill bridge project were being transferred to allow for the completion of the bridge work for McLean-Cortland Road project and the Newfield Depot Road Bridge.  He said this schedule is the result of a request from the State to prioritize our projects.  He explained that the State requested the McLean bridge not be put out to bid again; by transferring the funds as mentioned their request can be honored.  Mr. Winch spoke of difficulties associated with obtaining approval from the railroad for right-of-way required for the water district work by the Newfield Depot Road Bridge and asked if this project will require their approval as well.  Mr. Lampman said it would and this has slowed down the process for bridgework on the project.

 In response to a question from Mr. Squires regarding State funding, Mr. Lampman said he has received information from the State Department of Transportation Regional Planning Director not to rely on funding from the State for design of projects; and that he thought the right-of-way and construction funding would be available.  Mr. Squires and Mr. Lampman spoke briefly about how the reimbursement rate for projects will affect the county, primarily with regard to the bonding occurring prior to reimbursement.  Mr. Lampman said the newer proposals and budgeting includes a twenty percent County share for design; some projects have been reimbursed at a higher rate, which has assisted in reducing the County share.  It was noted the changes in reimbursement rates from the State combined with the schedule of projects could affect the liquidity of the County.  It was thought this information should be shared with the Budget  and Capital Committee.

Red Mill and Etna Lane Bridges

 Mr. Lampman then spoke of having to reduce to a five-ton weight limit for Red Mill bridge as a result of structural defects.  Following further inspection a determination will be made to determine what the best recourse is for the bridge.  The lowest possible rating is 37.  It would most likely not be funded until next year with construction possibly beginning during the 2008-09 construction season.  Mr. Lane expressed his disappointment it is not being completed earlier.

 Mr. Sczesny reported the Etna Lane bridge has also had the weight limit reduced to eight tons.  On December 5, 2005, it will be closed for a two-week period to rehabilitate and eliminate the reduced load limit.  This work will be completed by the County bridge crew.

Increased Cost of Projects from Delays

 Mr. Winch and Ms. Kiefer asked about the increased costs to the County due to delays in projects.  They noted many of the delays are at the request of the State.  It was believed the State should be made aware of the additional costs borne by the County when delays occur.

Introduction of Civil Engineer

 Mr. Sczesny introduced the new Civil Engineer in the Highway Division, John Kupiec.  Mr. Kupiec previously worked for the Department of Transportation and a private heavy highway contractor.

Highway Capital Program

 Mr. Sczesny reviewed the 2006 Capital Program, noting it will include 42 miles of roadway work such as overlays, surface treatment and reconstruction.  In addition, intersection work on Coddington Road near the South Hill school is anticipated.  He reported the Division is working closely with the Pavement Management System and he is undergoing a two-day training on the program.  A preliminary list of the planned work is available upon request.  Mr. Sczesny will be reviewing road conditions, drainage systems, etc., to assist in prioritizing the work efforts.  He anticipates a substantial increase in the cost of materials but believes he has budgeted a sufficient amount to significantly improve the highway system.

Snow and Ice Discussions

 Mr. Sczesny reported a meeting took place on November 10, 2005, with town superintendents to discuss the cooperative effort for snow and ice removal.  He received favorable input at the meeting and believes working together will be a good endeavor.  One item discussed was the upcoming roadway material bid and it was felt the elimination of zone pricing (where each town is a different zone) would be beneficial.  Each material is priced according to the miles away from a particular location.    Additional materials not appearing on the previous bids were requested to be included.

Brown Road Discussion

 Mr. Lampman provided copies of the traffic count conducted by the New York State Department of Transportation for the Brown Road - New York State Route 13 intersection.  This information included the manual count recorded during peak traffic hours.  Although it appears from the information there is the potential for a dangerous situation, there has been no comment from the State to reflect possible corrective measures.  He suggested the County develop a strategy that could be presented to the State for their consideration.  Ms. Schuler recalled the suggestion of possibly having right hand turns only on to and off Route 13 so that, eg. to Dryden from Sapsucker Woods Road right hand on Route 13, to  the city from Sapsucker Woods Road you would go south to Hanshaw.  The Committee asked who the contact was at the State and was informed it would be the George Doucette, the Traffic and Safety engineer and Mark Frechette, the Planning Director.  Also discussed was the possibility of having a meeting of stakeholders to discuss possible solutions.  It was suggested that perhaps a subcommittee of the initial group of stakeholders be formed to discuss the topic.

Dryden Dam Inspection

 Mr. Sczesny reported on November 1, 2005, staff members accompanied the NRCS on site and performed a training exercise to allow for the annual New York State inspection.  The training was over a several-hour period during which County staff, as well as Town of Dryden staff, were shown what particular critical areas requiring attention during the inspection process.  As a result of this training the County may now conduct the annual inspections as required by law.

Ringwood Road Bridge

 This item was deferred to the December 6, 2005, special meeting to allow for a review of materials presented.

20-Year Capital Plan

 Due to Mr. Marx's absence the item was deferred to the next regular meeting of the Committee.

RESOLUTION NO.      - APPROPRIATION FROM CONTINGENT FUND – BIGGS B INDOOR AIR QUALITY RELATED IMPROVEMENTS - FACILITIES

 It was MOVED by Mr. Winch, seconded by Mr. Todd, to recommend the following resolution to the full Legislature for approval.  Mr. Squires indicated that the contingent fund, while close to depletion for the year, would be able to support this request.  He said funds would be used from the General Fund, however $350,000 of the $400,000 anticipated for jail board-out expenses has been spent; and sales tax figures are expected to be higher than budgeted as well as $155,000 back in the General Fund as a result of the cancellation of the Snyder Road tower project.

  A voice vote resulted as follows:  Ayes - 5; Noes - 0.  RESOLUTION APPROVED.

 WHEREAS, the Facilities Division has completed an assessment of the need for major indoor air quality (IAQ) related improvements at Biggs B, and
 WHEREAS, the Facilities Division of Public Works has had the majority of the immediate IAQ related work completed for $112,000, and
 WHEREAS, the Facilities Division does not have the budgeted funds necessary to cover the costs, now therefore be it
 RESOLVED, on recommendation of the Facilities and Infrastructure and Budget and Capital Committees, That the Tompkins County Legislature hereby approves the expenditure of funds for this work,
 RESOLVED, further, That the Director of Finance be authorized and directed to make the following budget appropriation:
 FROM: A1990.54400  Contingent Fund  $112,000
  TO: A1620.54470  Building Repairs  $112,000
SEQR ACTION:  TYPE II-20

Explanatory Note: An increasing number of indoor air quality related complaints made it necessary to take immediate steps in mid-August to remove damp asbestos and fiberglass pipe insulation that was discolored in parts with possible mold or mildew.  The asbestos abatement operation occurred in most of the basement areas and in part of the first floor.  Once the existing ineffective pipe insulation was removed new pipe insulation was immediately installed to prevent the development of condensation on the chilled water pipes.  This contingency request includes the cost of asbestos abatement and mold remediation, pipe insulation, and air monitoring and testing.

RESOLUTION NO. - AUTHORIZATION TO AMEND CONTRACT WITH JOHNSON CONTROLS, INC., FOR PROFESSIONAL SERVICES  - PHASE II OF ENERGY PERFORMANCE CONTRACT – ENERGY IMPROVEMENTS FOR MAIN COURTHOUSE BUILDING

 It was MOVED by Mr. Winch, seconded by Ms. Schuler, to recommend the following resolution to the full Legislature for approval.  Ms. Kiefer requested clarification of the funding outlined by the resolution and was informed that Phase 2 was funded with other improvements in a previous contract.  Mr. LeMaro said funding for some proposed work at the courthouse has been previously funded within the budget.  Mr. Squires said there is the possibility of receiving some assistance from NYSERDA if portions of the work can be included in the energy performance contract.  It was noted Phase 2 should be completed by spring of 2006.

  A voice vote resulted as follows:  Ayes - 5; Noes - 0.  RESOLUTION APPROVED.

 WHEREAS, the County of Tompkins has approved a 2005 Capital Project for energy efficiency improvements to County buildings, and
 WHEREAS, on August 6, 2002, the Tompkins County Legislature adopted Resolution No. 191 establishing the following reduction target: Tompkins County will, by 2008, reduce its emissions of greenhouse gases generated by county operations by 20 percent compared to its base year of 1998, and
WHEREAS, Resolution No. 38 of March 1, 2005 authorized entering into a contract with Johnson Controls, Inc. of Syracuse, NY for the implementation of various energy improvement measures in several County buildings that would result in guaranteed energy savings aimed at reducing energy consumption and greenhouse gas emissions, and
WHEREAS, additional energy improvement measures were identified at the Main Courthouse at the time Phase I was approved that required further design development, and in the interest of not delaying the implementation of the Phase I improvements it was decided to return at a later date to seek approval for a Phase II, and
WHEREAS, These Phase II additional energy improvement measures will account for approximately 30% energy savings at the Main Courthouse and will further reduce energy consumption and greenhouse gas emissions and bring us closer to the emissions reduction target of 20%, and
WHEREAS, the Unified Court System is anxious to move forward with these improvements that will replace boilers and rooftop units that have exceeded their service life and are experiencing frequent breakdowns, and
 WHEREAS, the Phase II project cost is $2.04 million of which only $890,000 will require financing either through lease purchase or issuance of bonds, now therefore be it
RESOLVED, on recommendation of the Facilities & Infrastructure Committee, That the additional scope of work and services as reflected in the Johnson Controls Energy Performance Contract amendment, that will allow the Main Courthouse project to move forward expeditiously and remain within budgetary limits is hereby accepted, and
 RESOLVED, further, That the Tompkins County Administrator is authorized to execute the contract amendment between Johnson Controls, Inc., and Tompkins County in the amount of $2.04 million dollars to perform the services identified in the Energy Performance Contract amendment and to execute change orders of up to five (5) percent of the contract total, and
RESOLVED, further, That the Facilities Division be authorized to implement this contract amendment on behalf of the County, funds being available in Capital Account # HB1601.16.28.
SEQR ACTION:  TYPE II-20

Solar Panels

 At Ms. Schuler's request, an update was provided regarding solar panels on the Tompkins County Public Library building.  Mr. LeMaro said two panels were in stock; a similar panel was found and four units have been ordered.  There has been a total of three incidents of damaged panels in June and September.  At this time, it is unknown who is responsible for the damage.  Since the initial incidents it has been made known that a video camera exists, however the tapes are re-recorded after a short period.  As a result of this information, tapes are being reviewed as soon as possible after any damage is done to the panels.

 Mr. Penniman asked what type of energy loss is due to the parking garage's construction.  Mr. LeMaro indicated it is minimal and only during the winter months.  He is more concerned about what the energy loss will be when the next construction phase may occur.

Adjournment

 Mr. Penniman declared the meeting adjourned at 4:42 p.m., without objection.

Respectfully submitted by Karen Fuller, Deputy Clerk