Changes to the agenda

There were no changes to the agenda.

Chair’s Report

Mr. Joseph had no report.

County Administrator’s Report

Mr. Erb had no report. Mrs. Schuler asked about the status of the information Ms. West reported on at the last meeting concerning the program that is run in Massachusetts. Mr. Erb stated that he will forward this to members.

Finance Director’s Report

Mr. Squires was not in attendance.

Approval of Minutes

It was Moved by Mr. Penniman, seconded by Mrs. Schuler and unanimously adopted by voice vote of members present to approve the minutes of November 4, 1999, as submitted.

Report from the Deputy County Administrator

Ms. West was not in attendance.

It was Moved by Mrs. Schuler, seconded by Mr. Koplinka-Loehr and unanimously adopted by voice vote of members present to approve the following resolutions and submit full Board under the Consent Agenda:

RESOLUTION NO. - IMPLEMENTATION OF THE 2000 BUDGET - DEPARTMENTAL FEES

RESOLVED, on recommendation of the Budget and Quality Planning Committee, That all increases in fees and changes in methods of charging fees specifically identified in the departmental budget requests, recommended by the Budget and Quality Planning Committee for 2000, and included in the 2000 budget adopted by the Board of Representatives, are hereby authorized and approved.

SEQR ACTION: TYPE II-20

RESOLUTION NO. - IMPLEMENTATION OF 2000 TOMPKINS COUNTY BUDGET - MEMBERSHIPS

RESOLVED, on recommendation of the appropriate program committees, That memberships in all municipal organizations specifically listed in 2000 budget requests, approved by the appropriate program committee, and included in the 2000 budget adopted by the Board of Representatives, are hereby authorized and approved,

SEQR ACTION: TYPE II-20

RESOLUTION NO. - DELEGATION OF AUTHORITY TO AUTHORIZE CERTAIN TAX AND SOLID WASTE FEE REFUNDS UNDER $500

WHEREAS, Section 556 of the Real Property Tax Law authorized a tax levying body to delegate the payment of tax refunds due to a clerical error of an unlawful entry (an unlawful entry is any information on the tax roll that violates the Real Property Tax Law), and

WHEREAS, Solid Waste Fee refunds are authorized under Resolution No. 181 of 1996, and

WHEREAS, it is the opinion of the Budget and Quality Planning Committee, That such delegation would be beneficial to the taxpayer and more efficient in processing said refunds, now therefore be it

RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the County Director of Assessment shall transmit refund recommendations to the County Administrator,

RESOLVED, further, That the County Administrator is hereby authorized to make payments of any refunds as if the Board of Representatives had performed this audit in compliance with Paragraph 1-7 of Section 566,

RESOLVED, further, That any refund of $500 or more must be approved by the Board of Representatives pursuant to Paragraph 8(b) of Section 556 of the Real Property Tax Law,

RESOLVED, further, That the County Administrator shall transmit on or before the 15th day of each month a report to the Board of Representatives of all the refunds processed,

RESOLVED, further, That this resolution shall only be in effect during the calendar year 2000.

SEQR ACTION: TYPE II-20

RESOLUTION NO. - AUTHORIZATION TO DISBURSE FUNDS - COUNTY ADMINISTRATION

RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the County Administrator be and hereby is authorized and directed to disburse all appropriated funds up to the amount of the appropriation included in the 2000 budget, provided that whenever a contract is required funds will be disbursed in accordance with the terms of said agreement.

SEQR ACTION: TYPE II-20

It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Penniman. Mr. Erb stated he believes this will be in the best interest of both the County and the employee. A voice vote resulted as follows: Ayes - 5 (Representatives Joseph, Schuler, Penniman, Todd, and Koplinka-Loehr), Noes - 1 (Representative Davis), Absent - 1 (Representative Proto). MOTION CARRIED.

WHEREAS, one eligible employee in the Buildings and Grounds Department has voluntarily chosen to retire during the open period, and

WHEREAS, the Buildings and Grounds Division has submitted a savings plan pursuant to regulations stipulated by the New York State Retirement System whereby they will apply 1999 anticipated surplus created by attrition and unpaid leave of absences towards the required savings, and

WHEREAS, such plan has been reviewed and recommended by the County Administrator, now therefore be it

RESOLVED, on recommendation of the Facilities and Infrastructure and Budget and Quality Planning Committees, That the employee listed below be authorized to retire under the terms of the 1999 Early Retirement Incentive Program:

David Thomas, Electrician, Buildings and Grounds Division

RESOLVED, further, That the 2001 Fiscal Target for Buildings and Grounds be reduced by $3,550.

SEQR ACTION: TYPE II-20

It was Moved by Mr. Koplinka-Loehr, seconded by Mr. Penniman and unanimously adopted by voice vote of members present to approve the following resolution and submit it to the full Board for approval:

RESOLUTION NO. - APPROPRIATION FROM CONTINGENT FUND

FOR REPLACEMENT PAY AT THE SHERIFF’S

OFFICE

WHEREAS, the Sheriff’s Office has employees who were disabled or injured and unable to perform their duty, and

WHEREAS, the Fiscal Policy of Tompkins County allows for such replacement pay for employees who have been out longer than two months, and

WHEREAS, with the exception of one correction officer this should take care of the replacement pay for this year, now therefore be it

RESOLVED, on recommendation of the Public Safety Committee and Budget and Quality Planning Committee, That the Director of Finance appropriate a total of $75,126 to the Sheriff’s budget for replacement pay for the period of August 1, 1999 through December 31, 1999,

RESOLVED, further, That the money be distributed to the following accounts:

FROM: CONTINGENT FUND A1990.54400 $75,126

TO: UNIFORM DIVISION A3113.51000 Regular Pay $ 22,234

A3113.58800 Fringe 5,558

CORRECTIONS DIVISION A3150.51000 Regular Pay $37,867

A3150.58800 Fringe 9,467

SEQR ACTION: TYPE II-20

It was Moved by Mr. Koplinka-Loehr, seconded by Ms. Schuler and unanimously adopted by voice vote of members present to approve the following resolution and submit it to the full Board for approval:

RESOLUTION - AMENDMENT TO 2000 ADOPTED BUDGET – DISTRICT ATTORNEY

WHEREAS, the 2000 Proposed Budget for the District Attorney was amended on November 16, 1999 to include $21,785 in rollover funding, and

WHEREAS, this amendment resulted in a reduction to total Over-Target Requests for the District Attorney when in reality, the rollover funding was to be used to support a loss in partial funding for a Victims Advocate / Recovery Specialist position previously paid to the District Attorney by the STOP-DWI program, now therefore be it

RESOLVED, on recommendation of the Budget and Quality Planning Committee, That the 2000 Adopted Budget be further amended to reflect the $21,785 in one-time over-target spending,

RESOLVED, further, That this action increases the General Fund Appropriation for one-time over-target spending by $21,785.

Tax Rate Impact: no impact

GFB Appropriation for One-Time Items: no impact

GFB Appropriation for Deferred Tax Increase: no impact

Change in Available Surplus Funds $21,785 decrease

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

EXPLANATION:

The way it WAS before the 11/16/99 amendment:

Original OTR Requested by District Attorney & Approved by BQP:

Maintenance of Effort $4,955 (Target)

Drug Court Position $31,465 (One-Time)

$36,420 Total OTR

The way it IS now, since the 11/16/99 amendment:

AMENDMENT #1 of 11/16/99 produced the following results:

Maintenance of Effort $4,955 (Target)

Drug Court Position $31,465 (One-Time)

Rollover -$21,785 (One-Time)

$14,635 Total OTR

The way it SHOULD BE (following adoption of this amendment on 12/7/99):

OTR SHOULD BE ADOPTED AS FOLLOWS:

Maintenance of Effort $4,955 (Target)

Drug Court Position $31,465 (One-Time)

Shortfall in Stop DWI Revenues $21,785 (One-Time)

Rollover -$21,785 (One-Time)

$36,420 Total OTR

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

AMENDMENT MADE ON 11/16/99:

Budget Amendment No. 1 – Correction; District Attorney Rollover

WHEREAS, $21,785 of one-time spending in the District Attorney’s budget has not been reflected in the Over-Target Summary, Page 33, Line 88 resulting in an overstatement of total Over-Target Requests, and

WHEREAS, the rollover allocation is shown on Page 51, and on Page 3, Line 28, now therefore be it

RESOLVED, that the Page 3, Line 2 be decreased by $21,785 which results in an increase in the surplus available funds shown on Line 24(a).

Tax Rate Impact: no impact

GFB Appropriation for One-Time Items: no impact

GFB Appropriation for Deferred Tax Increase: no impact

Change in Available Surplus Funds (Line 24a) $21,785 increase

It was Moved by Mr. Koplinka-Loehr, seconded by Ms. Schuler and unanimously adopted by voice vote of members present to approve the following resolution and submit it to the full Board for approval. Ms. Schuler asked what the total workforce is today versus five years ago. Mr. Joseph stated that this information was provided to the Board a few years ago. Mr. Erb stated he will provide the information for full-time employees from the date this information was provided previously.

RESOLUTION NO. - CREATION OF, ABOLITION OF AND CHANGES IN
POSITIONS - VARIOUS DEPARTMENTS

RESOLVED, on recommendation of the appropriate committees of the Board of Representatives, That the following positions be created effective January 1, 2000:

ASSESSMENT

1. Assistant Director of Assessment - Internal Operations, (87-269), labor grade P(16),

1. Senior Cleaner, (7-803), labor grade G(7), competitive class, 40hrs/wk

1. Cleaner, (4-801), labor grade D(4), labor class, 35hrs/wk

1. Public Health Sanitarian, (14-595), labor grade N(14), competitive class, 35.0 hrs/wk

1. Captain, (88-193), labor grade Q(17), competitive class, 40hrs/wk

1. Case Aide, (8-511), labor grade H(8), competitive class, 35hrs/wk

1. Principal Account Clerk, (11-673), labor grade K(11), competitive class, 40hrs/wk

1. Customer Service Representative, pending classification

ASSIGNED COUNSEL PROGRAM

1. Program Coordinator, (13-670), labor grade M(13), competitive class, increase from 35 to 37.5 hours

1. Administrative Assistant, (12-535), labor grade L(12), competitive class, increase from 35 to 37.5 hours

1. Receptionist, (5-506), labor grade E(5), competitive class, increase from 20 to 35 hours

.75 Youth Care Worker, (9-657), labor grade I(9), competitive class, increase from 26.25

PUBLIC HEALTH

.6 Senior Account Clerk Typist, (9-529), labor grade I(9),competitive class

.5 Planner/Evaluator, (11-672), labor grade K(11), competitive class, 17.5 hrs/wk

.5 Planner/Evaluator, (11-672), labor grade K(11), competitive class, 17.5 hrs/wk

.5 Administrative Assistant, (12-535), labor grade L(12), competitive class, 17.5 hrs/wk

SOCIAL SERVICES

.5 Keyboard Specialist, (5-507), labor grade E(5), competitive class

.5 Administrative Assistant, (12-535), labor grade L(12), competitive class

SEQR ACTION: TYPE II-20

Mr. Penniman asked if the Committee will be meeting on December 16, 1999, as scheduled. Mr. Joseph stated he will wait and see what items need action before canceling the meeting.

Other Business

Mr. Meskill reported he does not anticipate needing any additional funding for replacement pay in 1999. He noted however, that there is presently a situation where one inmate is in the hospital under 24-hour guard and this is very costly. He stated he is trying to locate a secure facility for this individual, but to date has not been successful.

Adjournment

The meeting adjourned at 4:45 p.m.