Staff:      K. Smithers, Deputy County Administrator; D. Squires, Finance Director; S. Whicher, County
               Administrator; J. Thomas, Administration; W. Skinner, Public Information

Guests:   D. Kiefer, Legislator; T. Joseph, Chair of the Legislature

Called to Order

 The meeting was called to order at 12:33 p.m.

Changes to Agenda

 The following items were added to the agenda:

 - Resolution - Appropriation from Contingent Fund - Temporary Entrance Modifications -
   Tompkins County Public Library - Facilities
- Resolution - Appropriation of Unspent Funds - Sheriff's Office
- Resolution - Consolidation of the City of Ithaca and County of Tompkins Departments of
  Emergency Response Dispatch Functions
- Discussion concerning reimbursed funding for Senior Citizens Council, Learning Web, and
  Gadabout

Approval of Minutes

 It was MOVED by Mr. Koplinka-Loehr, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to approve the minutes of September 30, 2003, and all expanded Budget Committee meetings as corrected.

Discussion - Reimbursement for Towns

 Mrs. Smithers provided the summary below of funds reimbursed by the County to certain towns and money paid by certain Towns to the Senior Citizens Council, Learning Web, Women's Opportunity Center, and Gadabout.

 Mr. Booth arrived at this time.

 The following outline identifies the amounts paid in 2002 to the agencies noted below by the Towns of Dryden, Ithaca, Newfield, and the Village of Groton:

 Senior Citizens Council - $13,823
 Learning Web - $54,371
 Women's Opportunity Center - $430
 Gadabout - $19,122

  Total:  $87,746

 The outline below summarizes the amounts the County reimbursed in 2002:

 Senior Citizens Council - $9,231
 Learning Web - $9,605
 Women's Opportunity Center - $430
 Gadabout - $15,804

  Total:  $35,070

 The amount of $9,231 for the Senior Citizens Council was made up primarily from the Town of Ithaca and Town of Dryden which have both said they would continue to pay.  The County has been reimbursing the Town of Newfield $2,500 per year, however, the Town does not make a payment to the Senior Citizens Council.

 It was noted that the Village of Groton is only paying Gadabout.

 The Town of Ithaca was paying the Learning Web $5,253 and the Town of Dryden was paying $1,530.  The County reimbursed the Learning Web $8,075.  Mrs. Smithers said she understands both towns have agreed to continue their payments to the Learning Web as well.

 The only agency in question is Gadabout.  The Town of Dryden was paying $10,450 and the County was reimbursing $7,300.

 Mr. Penniman understands the towns have restored their funding and the only issue for the Committee to consider is whether the County would want to reimburse the towns.

 It was MOVED by Mr. Koplinka-Loehr, to restore the amount of $35,070 for reimbursing the towns.  MOTION FAILED FOR LACK OF A SECOND.

 No further discussion followed.

Mandates for 2003 Tax Bill

 Mr. Whicher distributed copies of a draft tax bill dated January 2003 and spoke about the information included on the bill concerning the Tax Levy and mandated and non-mandated services.  He explained the issues and concerns in the calculations last year and said that any suggestions for a solution could raise additional concerns.  Mr. Whicher feels there needs to be further discussions and recommends this information be removed from the January 2004 tax bill.  He proposed establishing a schedule for reviewing mandate classifications next year and develop a systematic approach.

 Following discussion, it was MOVED by Mr. Koplinka-Loehr, seconded by Ms. Schuler, to keep the tax levy line and a state mandated dollar amount on the tax bill and take out the percentage, and remove the entire line for other county services.  Mr. Penniman asked if the format could be decided today and discuss the figures for the two lines being proposed at the next Committee meeting.  Mr. Whicher reiterated his concerns and again recommended the Committee consider removing this information from the tax bill this year and develop a systematic approach for future years.

 Ms. Kiefer feels that if there is a list of approved mandates it would be better to include it with the tax bill and have press releases explaining the items.

 Mr. Koplinka-Loehr was excused at 1:05 p.m.

 A voice vote resulted as follows on the motion above:  Ayes - 0; Noes - 4 (Penniman, Booth, Schuler, and Todd); Excused - 1 (Koplinka-Loehr).  MOTION FAILED.

 It was MOVED by Mr. Booth, seconded by Ms. Schuler, and unanimously adopted by voice vote by members present, to leave the information blank for one year as recommended by County Administration.  Ms. Kiefer suggested the Committee might consider including information about the tax levy and assessments.   No further discussion followed.

 A brief discussion followed concerning the memorandum distributed to the Committee from the County Administrator regarding Mandate Classifications; the Committee agreed with the approach outlined.

Report from the Finance Director

 Mr. Squires distributed copies of the Contingent Fund Report and a memorandum concerning Revenue Anticipation Note Authorization.  He reported that sales tax for the month of October continues its good trend.

Report from the County Administrator

 Mr. Whicher said he did not have a report.

Report from the Deputy County Administrator

 Ms. Smithers was not present.

Resolutions

 It was MOVED by Mr. Booth, seconded by Ms. Schuler, and unanimously adopted by voice vote by members present, to approve and submit the following resolution to the full Legislature for approval:

RESOLUTION NO.  - AUTHORIZING PAYMENTS FOR COMMUNITY COLLEGE          OPERATING BUDGET

 WHEREAS, this Legislature has heretofore and by resolution approved the 2003-2004 operating budget for the Tompkins Cortland Community College and appropriated the necessary funds to pay the Tompkins County proportionate share of the operating budget of said college, now therefore be it
 RESOLVED, on recommendation of the Budget and Capital Committee, That the County Administrator be and he hereby is authorized and directed, pursuant to the provisions of the Education Law of the State of New York and within the authorization provided by this Legislature, to pay Tompkins Cortland Community College an amount up to but not to exceed the Tompkins County budgeted share of the operating costs of said college for the fiscal year 2003-2004 on the following dates in the following amounts:

January 1, 2004   $531,894.25
March 1, 2004 $531,894.25
May 1, 2004 $531,894.25
July 1, 2004 $531,894.25
Total $2,127,578.00
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 It was MOVED by Ms. Schuler, seconded by Mr. Booth, and unanimously adopted by voice vote by members present, to approve and submit the following resolution to the full Legislature for approval:
RESOLUTION NO.        - WORKER’S COMPENSATION BUDGET AND APPORTIONMENT - MUTUAL INSURANCE PLAN

 WHEREAS, the Budget and Capital Committee estimates that the sum of $2,000 will be required during the year 2004 for the payment of compensation in old and pending cases on behalf of the County and participating municipalities under the Mutual Self-Insurance Plan and for the expenses of administering same, now therefore be it
 RESOLVED, on recommendation of the Budget and Capital Committee, That there be raised from the County and participating municipalities in 2004 the total sum of $2,000 the same to be apportioned to the County and the several participating municipalities in the proportion that their equalized valuation bears to the aggregate valuation of the County and all participating municipal corporations as follows:
Municipality Assessed Full Value Apportionment
Caroline 112,864,763 $     27.14
Danby  144,289,709 $     34.69
Dryden 490,915,429 $   118.04
Enfield 103,825,223 $     24.96
Groton 108,878,164 $     26.18
Ithaca (Town) 566,449,666 $   136.20
Lansing 881,159,968 $   211.87
Newfield 160,635,614 $     38.62
Ulysses 193,558,737 $     62.22
Ithaca (City)  919,578,911 $   221.10
Dryden (Village)   68,882,594 $     16.56
Freeville (Village)   14,817,117 $       3.56
Groton (Village)   55,877,790 $     13.44
Cayuga Heights (Village) 272,094,342 $     65.42
County of Tompkins                             4,159,058,557 $1,000.00
Total                                                      7,782,209,182 $2,000.00
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 It was MOVED by Mr. Todd, seconded by Mr. Booth, and unanimously adopted by voice vote by members present, to approve and submit the following resolution to the full Legislature for approval:

RESOLUTION NO.  - APPROPRIATION FROM CONTINGENT FUND AND
  AUTHORIZATION TO EXECUTE SUPPLEMENTARY
  CONSTRUCTION FUNDING AGREEMENT WITH NYSDOT –
  TOMPKINS COUNTY BRIDGE PAINTING

  WHEREAS, a Project for Tompkins County Bridge Painting, P.I.N. 375323, (the Project), is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs of such program to be borne at the ratio of 80 percent Federal funds and 20 percent non-federal funds, and
WHEREAS, Resolution No. 34 adopted on March 5, 2002, approved the Project and authorized execution of an agreement with the New York State Department of Transportation regarding administration and funding of construction, construction inspection and supervision, and
WHEREAS, the County of Tompkins desires to advance the above project by making a commitment of 100 percent of the non-Federal share of the costs of construction, construction inspection and supervision, and then file for reimbursement of eligible costs as required by the New York State Department of Transportation, and
WHEREAS, Resolution No. 260 of 2002 awarded a contract for the work in an amount that exceeded that authorized by Resolution No. 34 of 2002, with the understanding that the New York State Department of Transportation would increase the Federal and State cost shares, and
WHEREAS, New York State has since decided to not increase the state share of project funding, but will require Tompkins County to pay an increased percentage of project costs, now therefore be it
RESOLVED, on recommendation of the Facilities and Infrastructure and the Budget and Capital Committees, That the Tompkins County Legislature hereby approves the above-subject project and authorizes the County of Tompkins to pay in the first instance one hundred percent (100%) of the Federal and non-Federal share of the costs of construction, construction inspection and supervision work for the subject Project or portions thereof,
RESOLVED, further, That the sum of $389,000 is hereby made available within Account No. D5111.54411, Road/Bridge Contracts, to cover the cost of participation in the Construction phase of the Project,
RESOLVED, further, That the Director of Finance be authorized to make the following budget appropriations:
FROM:  A1990.54400  Contingent Fund $8,646.49
TO:  D5111.54411  Bridge Contracts $8,646.49,
RESOLVED, further, That in the event the full Federal and non-Federal share costs of the project exceeds the amount appropriated above, the Tompkins County Legislature shall convene as soon as possible to appropriate said excess amount immediately upon the notification of the New York State Department of Transportation thereof,
RESOLVED, further, That the Tompkins County Highway Manager or designee be and is hereby authorized to execute all necessary agreements, certifications, and reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the County of Tompkins with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible,
RESOLVED, further, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary agreement in connection with the Project,
RESOLVED, further, that this resolution shall take effect immediately,
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Explanatory Note: The project low bid exceeded the budget.  NYSDOT agreed to fund 80percent of the cost overrun through the federal TEA-21 Program and agreed to request Marchiselli funding to pay an additional 15percent.  The County awarded the contract with this understanding, since all requests for Marchiselli funds had been granted in the past.  $20,000 was appropriated for the County share of the work.  This County share was approved by the ITCTC Policy Committee in an amendment to the Transportation Improvement Program on April 29, 2003 and endorsed by the NYSDOT Regional Director.

The State Legislature, however, did not approve the Marchiselli funding request and the state share was not increased.  This action created a potential  $11,600 shortfall.

Since the actual project cost will be approximately $15,000 below the maximum funding level, only $8,646.49 of additional County-funding is required to cover the shortfall.  As a result, the County share will be 7.65percent of the total cost and the state will pay only 12.35percent.

This supplemental agreement increases by $57,413 the total amount authorized for the project construction phase, from $321,587 to $389,000.  The actual cost will be $374,232.44.  The County must pay 100percent of expenses and then apply for reimbursement.
Construction Previously Authorized: $321,587.00
Additional Authorized by this Resolution: $57,413.00

Funding Share Breakdown  Shares per Agreement Actual Shares
Total Construction Phase: $389,000   $374,232.44  100%
Federal Share: $311,200  80% $299,385.95  80%
State Share: $46,200  11.9% $46,200.00  12.35%
County Share: $31,600  8.1% $28,646.49  7.65%

This project repainted the following 9 bridges:
· BIN 3209810, Southworth Road over Virgil Creek – Dryden
· BIN 3314180, Etna Lane over Fall Creek – Dryden
· BIN 3314190, Turkey Hill Road over Cascadilla Creek – Dryden
· BIN 3210320, Johnson Street over Virgil Creek – Freeville
· BIN 3314260, Old Peruville Road over Owasco Inlet – Groton
· BIN 3314270, Old Peruville Road over Owasco Inlet – Groton
· BIN 3210180, Morrell Road over Pony Hollow Creek – Newfield
· BIN 3314420, DuBois Road over Glenwood Creek – Ulysses
· BIN 3314460, Podunk Road over Taughannock Creek – Ulysses

It was MOVED by Ms. Schuler, seconded by Mr. Booth, and unanimously adopted by voice vote by members present, to approve and submit the following resolution to the full Legislature for approval:

RESOLUTION NO.    - DELEGATING TO THE FINANCE DIRECTOR OF THE COUNTY OF
TOMPKINS, NEW YORK, THE POWER TO AUTHORIZE THE ISSUANCE OF AND TO SELL $8,000,000 REVENUE ANTICIPATION NOTES OF SAID COUNTY IN ANTICIPATION OF RECEIPT OF STATE AID DURING THE FISCAL YEAR OF SAID COUNTY COMMENCING JANUARY 1, 2004

 WHEREAS, it is prudent to allow for the possible issuance of revenue anticipation notes should there be a cash flow problem resulting from delays in State Aid during 2004, now therefore be it
 RESOLVED, on recommendation of the Budget and Capital Committee, by the Legislature of the County of Tompkins, New York as follows:
 Section 1.  The power to authorize the issuance and to sell $8,000,000 revenue anticipation notes of the County of Tompkins, New York, including renewals thereof, in anticipation of the receipt of State Aid due said County during the fiscal year of said County commencing January 1, 2004, is hereby delegated to the Finance Director, the chief fiscal officer of such County.  Such notes shall be of such terms, for and contents, and shall be sold in such manner as may be determined by the Finance Director, consistent with the provisions of the Local Finance Law.
 Section 2.  This resolution shall take effect immediately.
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It was MOVED by Ms. Schuler, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to approve and submit the following resolution to the full Legislature for approval:

RESOLUTION NO.  - APPROVING COMPLETED TAX ROLLS AND DIRECTING THE
  EXECUTING AND DELIVERY OF WARRANTS

 WHEREAS, it is necessary annually to provide that upon the tax rolls of the several towns and City, the several taxes will be extended, now therefore be it
 RESOLVED, on recommendation of the Budget and Capital Committee, That the tax rolls be approved as completed and that there shall be extended and carried out upon the roll the amount to be levied against each parcel of real property shown thereon,
 RESOLVED, further, That there be annexed to each of said rolls a tax warrant prepared by the Director of Assessment as provided for in Section 4.00(b) of the Tompkins County Charter, that such warrants shall be the respective amounts theretofore authorized to be levied upon each of said rolls, that the several warrants be signed by the Chair and the Clerk of the Legislature under seal of the Legislature and by the Director of Assessment, that said rolls with said warrants annexed are to be forthwith delivered to the respective collectors of the several districts of the County.
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 It was MOVED by Ms. Schuler, seconded by Mr. Booth, and unanimously adopted by voice vote by members present, to approve and submit the following resolutions to the full Legislature for approval:

RESOLUTION NO.    - PRINTING OF TAX RATES

 WHEREAS, it is necessary annually to authorize the Clerk to print tax rates in the proceedings, now therefore be it
 RESOLVED, on recommendation of the Budget and Capital Committee, That after the tax rates are ascertained for the various towns and the City of Ithaca, the Clerk shall print such rates in the 2003 Proceedings of the Legislature following budgets of the several towns and City.
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RESOLUTION NO.     - TOWN BUDGETS

 WHEREAS, pursuant to New York State law annual budgets adopted by town boards of the County of Tompkins and the City of Ithaca are required to be filed in the office of the Clerk of the Legislature, and
 WHEREAS, the Legislature is required to levy and collect the sums contained in those budgets from taxable property of the several towns of the County and the City of Ithaca, now therefore be it
 RESOLVED, on recommendation of the Budget and Capital Committee, That in accordance with the laws of the State of New York and with budgets adopted by the several town boards of the County of Tompkins now on file with the Clerk of the Legislature there be levied upon and collected from the taxable property of the several towns of the County and the City of Ithaca the sums contained in those budgets,
 RESOLVED, further, That said summaries of the budgets of the several towns of the County and the City of Ithaca be printed in the 2003 Proceedings of the Tompkins County Legislature.
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RESOLUTION NO.         -  AUTHORIZATION FOR DIRECTOR OF FINANCE TO MAKE                                       YEAR-END TRANSFERS, APPROPRIATIONS AND BUDGET
 ADJUSTMENTS AS REQUIRED

 WHEREAS, it is necessary annually to authorize the Finance Director to make year-end transfers, appropriations, and budget adjustments, now therefore be it
 RESOLVED, on recommendation of the Budget and Capital Committee, That during 2004 the County Finance Director be and he hereby is authorized and directed to make year-end transfers, appropriations, and budget adjustments required to clear credit balances from the books at year-end,
 RESOLVED, further, That any such additional entries made by the County Finance Director shall be reported back to the Tompkins County Legislature.
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 It was MOVED by Mr. Booth, seconded by Ms. Schuler, and unanimously adopted by voice vote by members present, to approve and submit the following resolution to the full Legislature for approval:

RESOLUTION NO.     - AUTHORIZATION TO SIGN DRAFTS - COUNTY ADMINISTRATOR

 WHEREAS, it is necessary annually to authorize the County Administrator to sign drafts, now therefore be it
 RESOLVED, on recommendation of the Budget and Capital Committee, That during 2004 the County Administrator be and he hereby is authorized to sign all drafts of the County of Tompkins and to delegate this authority to the Deputy County Administrator.
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 It was MOVED by Mr. Booth, seconded by Ms. Schuler, and unanimously adopted by voice vote by members present, to approve and submit the following resolution to the full Legislature for approval:

RESOLUTION NO.   - APPROPRIATION FROM CONTINGENT FUND FOR BUILDING REPAIRS TO THE TOMPKINS COUNTY PUBLIC LIBRARY - FACILITIES
 WHEREAS, temporary modifications to the entryway of the Tompkins County Public Library are necessary to minimize cold drafts during the winter season and for heating efficiencies, and
 WHEREAS, the Facilities Division of Public Works will perform these temporary measures, estimated at $3,000, now therefore be it
 RESOLVED, on recommendation of the Facilities and Infrastructure and Budget and Capital Committees, That the Director of Finance be authorized and directed to make the following budget appropriation:
 FROM:  A1990.54400 Contingent Fund   $ 3,000
 TO:  A1620.54470 Building Repairs   $ 3,000
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 It was MOVED by Mr. Booth, seconded by Mr. Todd, and unanimously adopted by voice vote by members present, to approve and submit the following resolution to the full Legislature for approval:

RESOLUTION NO.          - APPROPRIATION OF UNSPENT FUNDS - SHERIFF'S OFFICE

 WHEREAS, the Sheriff's Office Jail budgeting unit has $47,514 in unspent certified 2002 rollover funds, and
 WHEREAS, the Sheriff's Office has a need for replacing an older vehicle with a newer vehicle because of additional transportation requirements such as court ordered transports to rehabilitation, transports to other county jails for board outs, and increased transportation orders, now therefore be it
 RESOLVED, on recommendation of the Public Safety and Budget and Capital Committees, That the Director of Finance be authorized to appropriate $25,000 to the vehicle line (described below) and the remaining $22,514 be returned to the County General Fund:
APPROPRIATION:
 FROM:  A599   General Fund Balance  $25,000
 TO:  3150.52231   Vehicle (Corrections)  $25,000
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 It was MOVED by Ms. Schuler, seconded by Mr. Booth, to submit the following resolution to the full Legislature for approval.  A brief discussion followed concerning the language in the resolution and Mr. Whicher agreed to make the appropriate revisions for clarity.  Ms. Kiefer feels it would be appropriate to ask the City of Ithaca Mayor elect to provide feedback on the proposal.

 A voice vote resulted as follows (clarifying language is incorporated in the resolution below):  Ayes - 4; Noes - 0.  RESOLUTION CARRIED.

RESOLUTION NO.         -  CONSOLIDATION OF THE CITY OF ITHACA AND COUNTY OF TOMPKINS DEPARTMENT OF EMERGENCY RESPONSE DISPATCH FUNCTIONS

WHEREAS, it is in the best interest of the public to have all dispatch positions centrally located in the Emergency Response Dispatch Center under the direction and control of the Department of Emergency Response, now therefore be it
RESOLVED, on recommendation of the Public Safety and Budget and Capital Committees, That the City of Ithaca has agreed to reimburse the County the amounts listed in the chart below, and said reimbursement shall be a distribution of the sales tax to the City, and the sales tax agreement shall be amended to reflect this change,
RESOLVED, further, That five full-time, 40 hour-per-week positions be created in the title of Emergency Services Dispatcher (12-551) in the Tompkins County Department of Emergency Response effective July 1, 2004,
RESOLVED, further, That the County Administrator or his designee is authorized to sign any agreements and other documents necessary to achieve this transfer.

DATE DISPATCHERS ANNUAL PAYMENT TO COUNTY FROM CITY
Year 1: 7/1/04-12/31/04 4 $73,500
Year 2: 1/1/05- 12/31/05 4 $147,000
Year 3: 1/1/06-12/31/06 4 $147,000
Year 4: 1/1/07-12/31/07 4 $147,000
Year 5: 1/1/08-12/31/08 4 $147,000
12/31/08 Balloon Payment 1 $287,195: Cost of 1 dispatcher at the County rate with fringes for 5 years at Year 1 rate
1/1/09 - on-going term 5 $180,000:  Payment for 5 dispatchers
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Adjournment

 The meeting adjourned at 1:53 p.m.