Tompkins County Administrative Policy Manual

EMPLOYEE ATTENDANCE AND COMPENSATION RULES
Objective:	To establish attendance and compensation rules for Tompkins County employees	Policy Number: 04-03
Reference: (All applicable federal, state, and local laws)	Agreements between the County of Tompkins and Civil Service Employees Association, Local 1000, AFSCME, AFL-CIO, Civil Service Employees Association, Local 855, AFSCME, Corrections Officers Local 2062, and Employees Union Of The Tompkins County Sheriff’s Department	Effective Date: January 12, 1981
		Responsible Department: Personnel
		Modified Date (s): April 8, 2009
Legislative Policy Statement:		Resolution No.: 09-152; 81-002
General Information:		Next Scheduled Review: July, 2012
I. Definitions:	Lateness - computed from the normal starting time for each employee's regularly scheduled shift in units of one-tenth of an hour.
II. Policy:	All Tompkins County employees are expected to fulfill conditions of employment by being on time and working full days. Tompkins County employees will be paid only for hours worked or for those charged to fringe benefit time that the employee has accumulated.
Procedure:	Attendance Lateness is not condoned. County employees are expected to abide by the hours established and approved for their position. However, it is recognized that certain circumstances may result in an employee reporting late to work. If an employee is late, the time must be accounted for under the employee's fringe benefits (compensatory time off, personal leave, or vacation). For those employees entitled to sick leave, this can only be used if the employee was sick. If the employee does not have any available fringe time, he/she will not be compensated for the time absent. The time card must show actual arrival time. The Department Head reserves the right to alter the employees work schedule in order to allow the employee to work their standard number of work hours for the week.Upon arrival at work, an employee who is late must notify the supervisor so that arrival time is known. If an employee shows a pattern of unexplained or unapproved absences or lateness a department head may elect to take action via employee discipline as specified through the appropriate bargaining agreement. Time Off Without Pay Occasionally, an employee will need to take time off for personal reasons and will have used up all available fringe time (compensatory time off, personal leave and vacation). Department heads are authorized to grant employees in their department up to the equivalent of one full department workweek (35 or 40 hours) as time off without pay. Time off without pay exceeding one full department workweek may not be taken without an official leave of absence (see Policy 03-16 and the collective bargaining agreement). An employee desiring any time off without pay must make a request in writing to their department head, allowing sufficient time for the request to be considered. The department head will notify the employee as to whether the request is granted or denied. Department heads must request leave of absence without pay from the County Administrator.