Tompkins County Administrative Policy Manual

USE OF EMPLOYEE MASTER STATUS REPORT FOR EMPLOYEE FRINGE BENEFITS

Effective: January 12, 1981 03-19

Most Recent Revision: May 19, 1992

Objective: To establish the procedure for accurate record keeping of employee fringe benefit time

Reference: Memo of January 25, 1979 from Personnel Committee; memo of May 17, 1979 from Director, Computer Services

Policy of the Board of Representatives:

1. The official record for an employees fringe benefits is the Employee Master Status Report received in each department for each pay period. This is the only record to be used to determine how much time an employee has accumulated for sick, vacation, personal, holiday and compensatory time.

The Finance Office maintains a manual record of holiday time for employees who work on a holiday per the procedure outlined in Policy 03-03 . This record therefore does not appear on the Master Status Report. Contact the Finance Office for this information.

2. No other fringe benefit records should be kept by a department.

3. The Employee Master Status Report should be made readily available to all employees, and each employee should be responsible for checking the computer record for accuracy. If any employee feels that there is an error in the Employee Master Status Report, the department head or a designee should be contacted and steps taken to correct any mistake that is found through written notice to the Personnel Department.