Tompkins County Administrative Policy Manual

MOVING EXPENSES REIMBURSEMENT

Effective: January 12, 1981 03-07

Most Recent Revision: June 15, 1993

Objective: To establish procedures for moving expense reimbursement for employees new to the County

Reference: Resolutions Nos. 229 and 319 (1976); amended May 27, 1980

Policy of the Board of Representatives:

1. The following positions will be eligible for moving expenses reimbursement: labor grade XVI and above. Moving expense reimbursement will be applicable to only those instances where the new employee resides outside Tompkins County and will be relocating to a residence within the County.

2. Moving expense reimbursement will be limited to actual cost, not to exceed $1,500 and will be paid only to conventional carriers or toward the cost of a self-move rental truck or trailer, pads and dolly only.

3. Arrangements for obtaining moving expense reimbursement will be made through the Commissioner of Personnel. A form, available through the Personnel Department, must be completed by the prospective employee and witnessed by the Commissioner of Personnel. Three (3) written bids from established common carriers must then be obtained by the employee and submitted to the Personnel Office at least two (2) weeks before the actual move to allow sufficient time to process the purchase order. Payment will be made by Tompkins County directly to the common carrier involved. The employee need not select the lowest bidder but must remember that Tompkins County reimburses only up to $1,500 of the actual costs.

4. Moving expense reimbursement paid in accordance with this policy will be reduced by reimbursement from any other source. Should full payment have already been made under this policy when an alternate source of reimbursement becomes available, the employee shall be responsible for repayment to the County for a like amount, not to exceed the full payment made by the County.

5. If, for any reason, the individual's employment with the County is terminated within one (1) year from the date the individual reports for work, individual shall be responsible for repayment to the County for the full payment amount.

6. The County will not ordinarily consider exceptions to the moving expense reimbursement policy above. Should highly unusual circumstances indicate that such a consideration should be examined, such requests shall be presented, in writing, to the Board committee responsible for personnel, and if approved, will require approval of the Board of Representatives prior to any job offer to the applicant.