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PROCESSING
NEW EMPLOYEES
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| Objective: |
To establish the procedure for processing
new employees. |
Policy
Number: |
02-04 |
| Reference: |
Memo of September 27, 1977 to all department heads; memo of June 16, 1981 from Commissioner of Personnel
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Effective
Date: |
January
12, 1981 |
| |
|
Modified
Date: |
June
15, 1993, October 7, 2003 |
| Policy: |
It is desirable to establish
clear and consistent practices for hiring County employees. |
Resolution
#: 207 |
October
7, 2003 |
| Procedure: |
|
Department: |
Personnel
Department |
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1.
A new employee (including unclassified and exempt employees) may NOT be hired by any department until
a completed and approved application is on file with the Personnel
Department. Under no circumstances is a department head authorized
to allow an employee to begin work prior to approval from the
Personnel Department. |
|
2. As soon as the selection of a new employee is complete, the department
head must fill out and forward to the Personnel Department in
triplicate the report of Personnel and Supplementary Payroll Certification
(MSD 428A available from the Personnel Department).
The effective date must be the first day the employee actually
reports time under Code 1, regular time. |
|
3. All new employees appointed on a permanent, contingent permanent, provisional
or temporary indefinite basis must attend orientation at the Personnel
Department prior to or on the first day of employment. Orientation must be scheduled with the
Employee Benefits Manager. |
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4. Employees appointed on a temporary, under 120 days, or seasonal basis
employees need not attend orientation. However,
the following forms must be completed and forwarded to Personnel
within the employees first five days of employment: |
|
a.
Article 15 Member Registration Form for the New York State Employees'
Retirement System, for those employees eligible to participate
in the retirement program or appropriate declination form where
permitted.
b. Immigration
form I-9 with copies of appropriate identification.
c. New York State and Federal
tax withholding forms.
|
Tompkins
County Administrative Policy Manual