Tompkins County Administrative Policy Manual

ALLOCATION OF SPACE IN COUNTY BUILDINGS
Objective: To establish procedures for making decisions about allocation of space in County buildings, including relocation of County departments		Policy Number: 1-34
Reference: Natural Disaster Plan for Tompkins County; Executive Law §29-b; Suggested Program Plan to Reduce the Impact of Floods, September 1982 (Planning Department);(NYS Executive Law Article II-B,) Resolution 184 (1981); County of Tompkins Executive Orders Nos. 1 and 2 (May, 1975)		Effective Date: June 28, 1982
		Modified Date:March 4, 1997, April 5, 2005
		Resolution #: 57
Policy: Tompkins County will provide a suitable work environment for all employees within the fiscal constraints under which county government operates. Employees will be treated equitably in the allocation of office and support function space in county buildings. Allocation of space will be made in accordance with the County’s adopted space standards as referenced in Administrative Policy 01-43.		Department: Administration
Procedure:
A. Existing Space 1. Requests for allocation or reallocation of existing space in County buildings must be made in writing to the County Administrator with a copy to the Director of Facilities, the Health and Safety Coordinator, and the head(s) of any affected department(s). 2. After needed reviews of the request are complete the Director of Facilities and the Health and Safety Coordinator shall make a recommendation to the County Administrator who shall then make a determination and shall inform the requesting department head, Director of Facilities, Health and Safety Coordinator, and any other affected department heads of the decision. The decision shall also be reported to the Legislative committee with responsibility for oversight of the Facilities Division and to the program committee(s)responsible for oversight of the requesting and affected departments. 3. Any department head who does not agree with the recommendation of the County Administrator may request the department’s program committee to review and make a recommendation to the committee responsible for oversight of the Facilities Division. If the committee responsible for oversight of the Facilities Division agrees with the program committee recommendation, that decision shall be final. If the recommendations are in conflict, the recommendations of both committees shall be transmitted to the full Legislature, which shall take action in allocating space. 4. To the extent that funds are needed to renovate the space those funds must be available in the budget of the department requesting the space or in an approved capital project for that purpose. B. Newly Acquired or Constructed Space 1. Allocation of space in newly acquired or constructed buildings shall be in accordance with Administrative Policy 01-43, Office Space Standards for County Facilities.