|
Tompkins County
Department of County Administration is responsible for coordinating
and tracking additions or revisions to the Administrative Manual
according to the processes outlined below (Sections A and B).
The responsible department will ensure that relevant policies
and procedures are introduced, reviewed or updated according
to the following criteria:
1. The need for a new policy and/or procedure has been
identified;
2. A change in federal, state, or local law has affected
existing policy/procedure;
3. A change due to labor contract negotiations has affected
existing policy/procedure;
4. The policy/procedure has not been reviewed within the
past three years. (Refer to the “next scheduled review
date” included in the heading of the policy/procedure
description.)
5. The policy/procedure in question no longer reflects
actual practice, or inadequately addresses changed conditions.
A member of
the Legislature or County staff can initiate requests for additions,
updates, or modifications to the Administrative Manual. However,
all requests must be submitted via the Administrative Manual
Change Request Form and submitted to the Department of County
Administration for determining “responsible department” designation,
processing, and tracking.
Legislative
approval is required for new policies or modifications to existing
policies. Legislative approval is not required for new or revised
procedures, but these need to be presented to the appropriate
Legislative Standing (Program) Committee and the committee responsible
for policy review for their information.
To ensure
consistency and accuracy, it is best to prepare all updates
to the Administrative Manual according to Administrative Manual
Style Guidelines.
Definitions:
Impact Review - Conducted by designated department/division
personnel for assessing the impact of the new or revised policy/procedure
on day-to-day operations, critical timelines/deadlines, or existing
financial or human resources.
Content Review - Conducted by the appropriate Legislative
Standing Committee(s) for assessing the relevancy and appropriateness
of the new or revised policy, and ensuring that the wording
is clear and consistent with other related policies or procedures.
Policy - A Legislative statement of intention
to guide political, management, financial, or administrative
decisions and achieve rational outcome(s). Legislative approval
is required for new policies or modifications to existing policies.
Procedure - A prescibed set of steps, actions,
or activities generally needed to obtain consistent results.
New or revised procedures do not require Legislative approval,
but final procedures need to be presented for their information
to the appropriate Legislative Standing Committee and the legislative
standing committee responsible for policy review.
Procedural Review - Conducted by the legislative standing
committee responsible for policy review for confirming consistency,
completeness, and clarity in the language and intent of the
new or revised policy, and ensuring that process steps have
been followed sufficiently as outlined in Policy 01-04.
Responsible Department - The department or division within
the County organizational structure responsible for preparing
the appropriate language for new or updated policies or procedures,
and for routinely reviewing policies or procedures according
to the criteria outlined in the General Information section
of Policy 01-04. |
Tompkins
County Administrative Policy Manual